JLL
FacilityCoordinator-SoftServices
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facility Coordinator - Soft Services at JLL. Skills: Soft services operations, Inventory management, Vendor coordination, Client focus. Oversee property's day-to-day operations. Ensure administrative functions are covered”
What You'll Achieve.
Achieve key performance metrics; Meet service level agreements
Industry & Context.
Risk mitigation; Crisis management; Business continuity planning; Operations improvement
Maximum 1 month notice period
What They're Looking For.
Must Have
Graduate with experience in soft services, Experience in invoicing, Experience in stores management, Experience in inventory management, Hands-on experience in soft services operations, Proficiency in invoicing and billing processes, Store and inventory management skills, Excellent verbal and written communication skills, Comfortable participating in regular meetings with onshore US teams, Ability to coordinate with vendors, Ability to coordinate with internal teams, Organizational abilities, Multitasking abilities, Client-focused mindset, Attention to detail
What You'll Do.
Oversee property's day-to-day operations
Ensure administrative functions are covered
Ensure security issues are covered
Ensure facility services are covered
Strive for continuous improvement in process
Keep an eye on property's supplies
Ensure adequate stocks and materials
Manage supply contracts
Manage service contracts
Take part in emergency evacuation procedures
Handle crisis management
Handle business continuity plans
Monitor property's budget
Ensure enough petty cash to support operations
See to it that vendor invoice processes comply
Take on difficult issues
Seek out opportunities to improve operations
Achieve key performance metrics
Meet service level agreements
Carry out routine service audits
Create meeting minutes
Create monthly management reports
How You'll Work.
Team & Collaboration
Work with facilities manager; Work with assistant facilities manager; Coordinate with vendors; Coordinate with internal teams; Participate in meetings with onshore US teams
Communication Scope
Verbal communication; Written communication
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Job Description: Facility Coordinator - Soft Services** **Urgency:** Immediate joiner / Maximum 1 month notice period **Job Location:** Bellandur, Bangalore **Designation:** Facility Coordinator - Soft Services **Qualification:** Graduate with strong experience in soft services, particularly in invoicing, stores management, and inventory management **Experience Required:** 2-7 years **Shift Timings:** 9:00 AM to 6:00 PM **Work Schedule:** 6 days/week **What this job involves:** **Prioritizing the facilities ' needs** * Working with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you'll strive for continuous improvement in the process. * You'll also keep an eye out on the property's supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you'll manage supply and service contracts as approved by clients. * In addition, you'll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You'll also be on top of health and safety issues that may arise and actively participate in reviewing them. * Also part of your mandate is to monitor the property's budget. As the person in charge, you'll make s
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