Wework
FacilitiesSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Specialist at Wework. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, facility operations, maintenance. overseeing third-party vendors in the areas of Cleaning, Facilities, and Security. monitoring operational expense and performance”
What You'll Achieve.
Continual focus on Member Experience through Improvement plans; maintain supplier and vendor performance of quality and cost across the portfolio; Increase operational effectiveness and efficiency of buildings and infrastructure; Illustrate the WeWork core values and strive to achieve our mission; Maintain portfolio’s SLA’s and KPI’s
Industry & Context.
Demonstrated ability to define and assess problems and implement solutions; problem solving
On-site role, In charge of 2 buildings
What They're Looking For.
Must Have
Bachelor's Degree in Industrial Engineering, Management, Architecture or Hospitality, Proficient in English, Minimum of 2 years of experience in facility operations, maintenance or other related industry, Excellent communication skills across multiple staffing levels, Demonstrated ability to define and assess problems and implement solutions, attention to detail, problem solving and time management, Experience working with multiple vendor partners, The ability to build relationships and work cross functionally in a high paced environment, Intermediate knowledge of MS Office package, Must possess a high level of accuracy and neatness
What You'll Do.
overseeing third-party vendors in the areas of Cleaning
monitoring operational expense and performance
day to day management in each building
Continual focus on Member Experience through Improvement plans
Act as the liaison between the Community team and the building’s Property Management team for any escalated issues
Proactive approach to Operational Standards
Communication and Cost Management
Approving and maintaining budget for reactive Service Requests outside of standard contract
Prioritize daily facility issues and effectively delegate responsibilities
Oversee all Preventative Maintenance Programs across your portfolio
Solve escalated maintenance requests submitted via ticketing system
Responsible for the day to day procure to pay cycle within Workday for Operations vendors including management and maintenance of contract records within Workday ensuring contracts are active
have sufficient value and are up to date
Support with vendor performance monitoring and reporting
Support the building’s bulk procurement practices
Raise Purchase Orders for Facilities Team (Add-Ons
CAPEX and other Projects
Building Openings & Exits)
Help to review Food & Beverage and Office Supply orders and trends for each site
Advise Community teams to ensure the accurate stock levels are ordered each month
How You'll Work.
Team & Collaboration
Act as the liaison between the Community team and the building’s Property Management team for any escalated issues; work cross functionally in a high paced environment; Act as the single point of contact for Community, Sales, Members and Vendors within the portfolio; Provide support in all trades and services to effectively maintain buildings and continually reduce defects; part of a global project; collaborative spirit
Communication Scope
Excellent communication skills across multiple staffing levels
Process & Methodology
resource planning
Full Job Description
# **About Us** At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work. ****About The Opportunity**** The Facilities Specialist will assist with overseeing third-party vendors in the areas of Cleaning, Facilities, and Security, monitoring operational expense and performance. The Facilities Lead will support the Manager with day to day management in each building. In this role, you will have these responsibilities include but are not limited to: * On-site role. * In charge of 2 buildings. * Continual focus on Member Experience through Improvement plans. * Act as the liaison between the Community team and the building’s Property Management team for any escalated issues. * Proactive approach to Operational Standards, Safety, Communication and Cost Management. * Approving and maintaining budget for reactive Service Requests outside of standard contract. * Prioritize daily facility issues and effectively delegate responsibilities. * Oversee all Preventative Maintenance Programs across your portfolio. Solve escalated maintenance requests submitted via ticketing system. * Responsible for the day to day procure to pay cycle within Workday for Operations vendors including management and maintenance of contract records within Workday ensuring contracts are active, have sufficient value and are up to date. * Support with vendor performance monitoring and reporting. * Support the building’s bulk procurement practices * Raise Purchase Orders for Facilities Team (Add-Ons, CAPEX and other Projects, Building Openings & Exits) * Help to review Food & Beverage and Office Supply orders and trends for each site. Advise Co
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