Asset Living
FacilitiesOperationsCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Operations Coordinator at Asset Living. Skills: scheduling, timekeeping, billing processes, expense management, travel coordination, process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. scheduling floating facilities staff. approving timesheets”
What You'll Achieve.
ensure adequate coverage across all locations; ensure accurate invoicing for internal and external clients; ensuring compliance with terms and conditions; ensuring timely submission and compliance with company policies; ensure smooth operations
Industry & Context.
ability to problem-solve in a dynamic work environment
safety-sensitive position and may be subject to additional compliance requirements
What They're Looking For.
Must Have
Proven experience in facilities coordination, administrative support, or scheduling., organizational skills with the ability to prioritize tasks and manage multiple deadlines., Proficiency in scheduling software, timekeeping systems, and billing processes., Excellent communication and interpersonal skills to work effectively with staff at all levels., High attention to detail and ability to problem-solve in a dynamic work environment.
Nice to Have
Experience with expense management and travel coordination is a plus., Prior experience in facilities operations, workforce scheduling, or a similar role within property management, construction, or service industries preferred.
What You'll Do.
scheduling floating facilities staff
coordinating administrative tasks
managing billing for facilities services
Develop and maintain schedules for floating facilities staff to ensure adequate coverage across all locations.
Adjust schedules as needed to accommodate absences
Serve as the primary point of contact for scheduling inquiries from staff and management.
Review and approve facilities support staff timesheets for accuracy and compliance with policies.
Coordinate with HR and Payroll to resolve any discrepancies or issues related to time tracking.
Prepare and process billing for facilities services
ensuring accurate invoicing for internal and external clients.
Track and reconcile service charges
coordinating with accounting as needed.
Assist in the administration of capital project contracts
ensuring compliance with terms and conditions.
Arrange travel for facilities staff
including booking accommodations
and ground transportation.
Manage expense reporting for facilities staff
ensuring timely submission and compliance with company policies.
and documentation related to facilities operations.
How You'll Work.
Team & Collaboration
Act as a liaison between facilities teams, vendors, and internal departments to ensure smooth operations.; Support leadership with reporting and data analysis related to facilities operations.
Communication Scope
Excellent communication and interpersonal skills
Process & Methodology
administration of capital project contracts
Full Job Description
Company Overview Asset Living is a third-party management firm and a proven partner in fostering thriving communities nationwide. Founded in 1986, Asset Living has decades of experience delivering exceptional value to our partners. Since the beginning, our undeniable passion has driven our organic growth from a small property management firm to one of the most trusted allies in real estate. Asset Living's growing portfolio includes a multitude of properties across the country that span the multifamily, single-family home rentals, affordable housing, build-to-rent, active adult, and student housing divisions. Asset Living is a fast-growing company made up of talented individuals from diverse backgrounds that differentiate us and help us drive innovation and results for our clients and communities across the US. At Asset Living, we wholeheartedly believe 'Together We Lead, Together We Succeed’. We empower each other to lead by example, collaborate, and evolve – inspired by our belief that we can continually improve as individuals and as an organization. Together, we create an environment where every voice is heard, every idea is valued, and every individual experiences opportunities to grow as our company grows. When you join Asset Living, you become part of a dynamic team that thrives on unity, unique talents, and a universal culture of winning. Recognized as one of the nation's Best and Brightest Places to Work and ranked in the NMHC top 50 professionals, join Asset Living because of its reputation as the most trusted partner in real estate, workplace culture, and growth opportunities. Asset Living is a member of The Institute of Real Estate Management (IREM) and is recognized as an Accredited Management Organization (AMO). Together, we lead the way, and together, we achieve excellence in all that we do. Join a workplace where success is a collective journey and leadership is a shared responsibility. Facilities Coordinator The Facilities Operations Coordina
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