Hayden AI
General & Administrative
FacilitiesManager
Neural analysis suggests this role is
optimal for Mid candidates.
“Facilities Manager at Hayden AI. Skills: Facilities management, Office operations, Vendor management, Cross-functional coordination, Resource planning, Continuous improvement. Serve as the primary point of contact for all facilities-related requests. Manage the Facilities email inbox and triaging issues from employees and vendors in a timely manner”
What You'll Achieve.
ensuring our offices run smoothly so our teams can focus on building the future of intelligent transportation; ensuring all locations are safe, clean, well-stocked, and functioning at all times; identify cost-saving opportunities; ensuring safe and appropriate use by employees; ensure vendors are delivering against SLAs and within budget; ensure first aid kits and safety equipment are stocked and up to date; implement improvements to the office experience
Industry & Context.
fully on-site 5 days a week, comfortable being on-call for urgent facility issues, occasional travel between SF, NYC, New Jersey and LA offices as needed, Travel may include regional trips for office operations, vendor meetings, or fleet-related matters
What They're Looking For.
Must Have
5-7 years of experience in facilities management, office operations, or a related field, vendor management and negotiation demonstrated ability to manage procurement and budgets, Experience with access control and building management systems, Highly organized, self-directed, and service-oriented; comfortable being on-call for urgent facility issues, Proven ability to lead and develop at least one direct report, Exercises sound judgment and integrity in managing company resources
Nice to Have
Experience supporting multi-office operations across multiple cities or regions, Prior fleet or vehicle management experience, Bachelor's degree in Business, Facilities Management, or a related equivalent experience will be considered
What You'll Do.
Serve as the primary point of contact for all facilities-related requests
Manage the Facilities email inbox and triaging issues from employees and vendors in a timely manner
Oversee day-to-day operations of the SF headquarters and support the NYC
New Jersey and LA Offices
Ensure all locations are safe
and functioning at all times
Manage kitchen and office supply procurement
Oversight of the company Amazon Business monitor spend and identify cost-saving opportunities
Maintain office equipment
Coordinate repairs and maintenance with vendors and building management
Manage employee badge and access control systems
Manage vendor and contractor relationships across cleaning
and other facility services
Oversee the company vehicle fleet
and coordinate repairs and inspections with vendors and service providers
Establish and enforce vehicle use policies
Manage relationships with fleet vendors
and automotive service partners
Negotiate service agreements and ensure vendors are delivering against SLAs and within budget
Act as the primary liaison with building management and landlord contacts
Maintain and update emergency preparedness plans
Track CPR/First Aid certifications for office staff
Ensure first aid kits and safety equipment are stocked and up to date
Ensure the office remains compliant with local health
and building code requirements
Directly manage and develop one Office Specialist
Foster a collaborative
positive team dynamic within the facilities function
Partner with the People team on new hire onboarding logistics
Proactively solicit employee feedback and implement improvements to the office experience
How You'll Work.
Team & Collaboration
Work closely with IT, Finance, and the broader People team; Partner with the People team on new hire onboarding logistics; Foster a collaborative, positive team dynamic within the facilities function
Full Job Description
ABOUT US At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges. From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future. As the Facilities Manager at Hayden AI, you will be the operational backbone of our physical workplaces, ensuring our offices run smoothly so our teams can focus on building the future of intelligent transportation. In this role, you will own end-to-end facilities operations for our San Francisco headquarters and support our growing New York City office, New Jersey office and Los Angeles office, while directly managing one Front Desk Office Specialist. You will report into the Chief People Officer and work closely with IT, Finance, and the broader People team. We are looking for a proactive, service-oriented operator who takes pride in the details, thrives in a fast-moving environment, and brings strong vendor management skills and sound judgment to everything they do. This position is based in San Francisco and is fully on-site 5 days a week given the hands-on nature of the role. Responsibilities: - Serve as the primary point of contact for all facilities-related requests, managing the Facilities email inbox and triaging issues from employees and vendors in a timely manner. - Oversee day-to-day operations of the SF headquarters and support the NYC, New Jersey and LA Offices, ensuring all locations are safe, clean, well-stocked, and functioning at all times. - Manage kitchen and office supply procurement, including oversight of the company Amazon Business account; monitor spend and identify cost-saving opportunities. - Maintain office equipment, furniture, and common areas; coordinate repairs and maintenance with vendors and building management. - Mana
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