University of Notre Dame
Education
FacilitiesCoordinator
“Facilities Coordinator at University of Notre Dame. Skills: Facilities management, Building operations, Vendor management, Space utilization. Oversee renovations. Oversee space reconfigurations”
What You'll Achieve.
Ensure buildings remain functional; Ensure spaces remain functional; Ensure research spaces remain functional; Ensure classrooms remain functional; Ensure laboratories remain functional; Ensure common areas remain functional; Improve efficiency; Reduce downtime; Support effective facility operations
Industry & Context.
Problem-solving skills
Work outside normal business hours, Perform facility walkthroughs, Support packing/unpacking, Support reinstallation, Support movement of furniture, Support movement of equipment
What They're Looking For.
Must Have
Bachelor's degree in engineering, Bachelor's degree in architecture, Bachelor's degree in facilities management, Bachelor's degree in construction management, Minimum five years facilities experience, Minimum five years building operations experience, Experience coordinating building trades, Experience coordinating contractors, Experience coordinating vendors, Proficiency with Microsoft Office Suite, Familiarity with building codes, Familiarity with safety regulations, Familiarity with accessibility standards, Familiarity with campus facility policies, Ability to work outside normal business hours, Ability to perform facility walkthroughs, Ability to support packing/unpacking, Ability to support reinstallation, Ability to support movement of furniture, Ability to support movement of equipment
Nice to Have
Experience in higher education, Experience in research environments, Experience in laboratory environments, Experience in engineering environments, Familiarity with CAD, Familiarity with Bluebeam, Familiarity with GIS InVision, Familiarity with AiM, Familiarity with Lenel, Familiarity with facilities management systems, Familiarity with space management systems, Experience supporting laboratory renovations, Experience supporting research facilities, Experience supporting technical infrastructure projects, Professional certification facilities management, Professional certification project management, Professional certification building operations
What You'll Do.
Oversee space reconfigurations
Maintain space utilization data
Maintain space allocation data
Manage card access requests
Support capital projects
Serve as liaison with EHS
Serve as liaison with Fire Safety
Serve as liaison with Campus Safety
Support emergency preparedness
Support corrective actions
Coordinate inspections
Coordinate certifications
Provide customer service
Communicate maintenance schedules
Communicate project updates
Communicate operational impacts
Participate in planning meetings
Participate in facilities meetings
Participate in safety meetings
Participate in capital project meetings
Coordinate external vendors
Coordinate contractors
Monitor vendor performance
Monitor contractor performance
Monitor vendor compliance
Monitor contractor compliance
Assist with procurement
Assist with budgeting
Assist with cost estimation
Assist with expenditure tracking
Utilize AiM work-order system
Manage maintenance requests
Maintain facility records
Maintain documentation
Identify operational improvements
Identify preventive maintenance strategies
Support operating budgets
Support maintenance budgets
Support deferred maintenance budgets
Maintain cost records
Assist with capital project budgeting
Assist with renovation project budgeting
How You'll Work.
Team & Collaboration
Cross-functional coordination; Stakeholder communication; Campus partners
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project management
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