Ontario Transit Group
Construction
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for mid candidates.
“Facilities Coordinator at Ontario Transit Group. Skills: Office coordination, Administrative support, Vendor management. Provide administrative support. Schedule meetings”
Industry & Context.
Resolve challenges independently
Travel between offices, Travel to project sites, Occasional after-hours coordination
What They're Looking For.
Must Have
High School Diploma, 1-3 years administrative experience, 1-3 years office coordination experience
Nice to Have
Additional education in office administration, Additional education in business management, Experience in construction industry, Experience in related field
What You'll Do.
Provide administrative support
Prepare documentation
Maintain filing systems
Assist with budget documentation
Maintain project documentation records
Maintain project contracts records
Maintain project correspondence records
Support internal communication
Oversee daily operations
Ensure safe office environment
Ensure organized office environment
Ensure functional office environment
Manage office supplies
Manage office equipment
Manage service providers
Coordinate maintenance
Lead site trailer setup
Track general service contracts
Monitor general service contracts
Liaise with suppliers
Issue purchase orders
Coordinate timely delivery
Manage office inventory
Manage site inventory
Ensure adequate stock levels
Coordinate deliveries
Oversee material tracking
Oversee cost tracking
Monitor vendor performance
Coordinate training sessions
Coordinate company events
Collaborate with cross-functional teams
Support project objectives
Support operational objectives
Identify operational challenges
Implement practical solutions
Provide on-site support
Coordinate after-hours deliveries
How You'll Work.
Team & Collaboration
Cross-functional teams; Internal stakeholders; External vendors
Communication Scope
Verbal communication; Written communication
Full Job Description
Ferrovial Construction Canada Inc. and VINCI Construction Grands Projets are undertaking the design, build, and finance of the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package. As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030. The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction. What is the project? * A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River). * Stations: * One above-ground station to be integrated with the existing GO Transit Exhibition Station. * Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations. * Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown). The benefits to Ontario Faster, more frequent, and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station. * Improve the quality of life for commuters by reducing daily travel time. * Reduce crowding on the existing Line 1 (Yonge-University) subway. * Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents. * Economic and community growth along the future transit line and thousands of job opportunities annually during construction. * Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option. The Facilities Coordinator is responsible for supporting the efficient day-to-day operations of both corporate and site offices within a construction environment. This role provides administrative and operational support to project teams, manages office and site facilities, and coordinates communication between multiple locations. The Facilities Coordinator ensures that offices remain fully functional, well-organized, and a
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