Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: Facilities management, Vendor management, Workplace experience. Act as point of contact. Manage purchase orders”
What You'll Achieve.
Ensure efficient operations; Ensure high service standards; Ensure safe workplace; Ensure well-maintained workplace; Deliver high customer satisfaction
Industry & Context.
Issue resolution; Reactive maintenance; Corrective maintenance; Ad-hoc maintenance
What They're Looking For.
Must Have
Facilities management services, Technical coordination, Vendor management, Workplace experience, Safety compliance, Administrative support
What You'll Do.
Act as point of contact
Manage purchase orders
Track purchase orders
Escalate critical matters
Maintain client relationships
Deliver customer satisfaction
Manage cleaning vendors
Coordinate pest control services
Monitor hygiene standards
Liaise with facilities vendors
Liaise with contractors
Obtain competitive quotations
Support vendor selection
Support vendor approval
Ensure vendor maintenance completion
Submit monthly service reports
Submit monthly documentation
Provide technical oversight
Manage maintenance works
Develop maintenance schedule
Maintain maintenance schedule
Coordinate maintenance scheduling
Coordinate maintenance execution
Monitor maintenance performance
Cover reception duties
Support event coordination
Support meeting setup
Support workplace initiatives
Manage conference room bookings
Coordinate office moves
Coordinate seating arrangements
Coordinate fit-out works
Coordinate modification works
Manage office supplies
Manage pantry consumables
Handle parking applications
Handle building communications
Maintain filing system
Maintain documentation system
Conduct daily inspections
Complete FM checklists
Support safety initiatives
Ensure policy compliance
Ensure regulation compliance
Assist emergency preparedness
Support emergency response team
Document safety procedures
Document incident reports
Document compliance records
Support building shutdown planning
Support building shutdown execution
Prepare shutdown documentation
Prepare shutdown checklists
Develop method statements
Develop shutdown procedures
Develop shutdown scripts
Coordinate shutdown activities
Provide on-site support
Track shutdown completion
Validate shutdown works
Ensure shutdown documentation
Ensure shutdown reporting
How You'll Work.
Team & Collaboration
Cross-functional coordination; Client relationships; Internal JLL teams; Facilities Manager; Vendors and contractors; Stakeholders
Communication Scope
Client inquiries; Vendor communications; Building communications
Process & Methodology
Workplace modifications, Fit-out works, Building shutdown planning
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Facilities Coordinator cum concierge is responsible for the day-to-day delivery of integrated facilities management services across office and laboratory environments. This role combines technical coordination, vendor management, workplace experience, safety compliance, and administrative support, ensuring efficient operations, high service standards, and a safe, well-maintained workplace. Key Responsibilities 1\. Facilities Operations & Client Management * Act as the point of contact for facilities-related requests, complaints, and inquiries * Manage client and internal (JLL) Purchase Orders (POs), including issuance, tracking, and invoicing * Ensure timely resolution of issues and escalate critical matters to the Facilities Manager (FM) * Maintain strong client relationships and deliver high levels of customer satisfaction 2\. Vendor & Contract Management * Manage cleaning vendors and on-site staff to ensure all office and laboratory spaces are clean, safe, and well-maintained * Coordinate pest control services and monitor hygiene standards * Act as the main liaison for all facilities vendors and contractors * Obtain competitive quotations, review scope, and support FM in vendor selection and approval * Ensure vendors complete scheduled maintenance and submit monthly service reports and documentation 3\. Maintenance & Technical Coordination * Provide coordination and basic technical oversight for: * ACMV
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