Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: Financial administration, Budget tracking, Operational initiatives, Sustainability initiatives. Raise Purchase Orders. Route Purchase Orders”
What You'll Achieve.
Meet JLL deliverables on time; Meet client deliverables on time; Maintain highest KPI standards; Maintain quality standards
What They're Looking For.
Must Have
Experience handling POs, Experience handling GRs, Experience handling invoicing, Basic budgeting experience, Foundational understanding of workplace operations, Foundational understanding of vendor coordination, Foundational understanding of office administration, Exceptional organizational skills, Proven track record meeting deadlines
What You'll Do.
Raise Purchase Orders
Route Purchase Orders
Prepare Goods Receipts
Submit Goods Receipts
Verify vendor invoices
Route vendor invoices
Review funding reports
Track Purchase Orders
Validate Purchase Orders
Validate Goods Receipts
Resolve outstanding vendor invoices
Request Statements of Account
Review Statements of Account
Assist in budget preparation
Assist in budget forecasting
Provide administrative support
Drive sustainability initiatives
Lead decor project setup
Lead decor project coordination
Lead decor project execution
Assist with vendor sourcing
Assist with service sourcing
Assist with supply procurement
Oversee stationery inventory
Optimize stationery pricing
Act as backup for team members
How You'll Work.
Team & Collaboration
Cross-functional teams; Client deliverables
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. ## Role Overview As the **Facilities Coordinator (Finance & Operations)**, you will play a pivotal role in balancing financial meticulousness with day-to-day facilities excellence. You will be responsible for managing site finances, purchase orders, and budget tracking, alongside driving key operational and sustainability initiatives. Your mission is to ensure the team seamlessly meets both JLL’s and the client’s deliverables on time, maintaining the highest KPI and quality standards. This is a dynamic role that requires a high degree of dependability, flexibility, and a proactive mindset. Because facilities operations are fluid, this position extends beyond a standard 9-to-5 routine; it requires exceptional time management to meet strict financial deadlines and operational needs. ## Key Responsibilities ### 1\. Financial Administration & Budgeting * **End-to-End Procurement Lifecycle:** Raise Purchase Orders (POs) and route copies efficiently to vendors and the JLL and client systems. * **Goods Receipt (GR) Management:** Prepare and submit accurate JLL Goods Receipts in a timely manner. * **Invoice & AP Coordination:** Check, verify, and route vendor invoices to the JLL Accounts Payable (AP) team, ensuring flawless processing ahead of strict monthly cut-off dates. * **Financial Reporting & Tracking:** Review funding reports, accurately log service periods, and continuously track, review, and validate all POs,
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