Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid candidates.
“Facilities Coordinator at Jll. Skills: Mail Room Management, Hard Services Support, General Facilities Support. Oversee daily mail room operations including incoming and outgoing mail processing, package handling, and courier coordination. Maintain accurate mail logs and delivery records using established tracking systems”
What You'll Achieve.
ensure smooth daily operations while maintaining high standards of service delivery; meet service delivery expectations
Industry & Context.
Problem-solving skills and initiative in addressing facilities issues
What They're Looking For.
Must Have
Diploma or Bachelor's degree in Business Administration, Facilities Management, or related field, Minimum 2-3 years of experience in facilities coordination, office administration, or similar role, organizational skills with ability to manage multiple tasks and priorities, Excellent communication skills in English and Bahasa Malaysia, Proficiency in Microsoft Office applications, particularly Excel and Outlook, Basic understanding of building systems and maintenance requirements, Customer service orientation with professional demeanor
Nice to Have
Experience in mail room operations or logistics coordination, Knowledge of local postal regulations and courier services, Familiarity with facilities management software systems, Understanding of workplace health and safety regulations, Previous experience working with contractors and service vendors
What You'll Do.
Oversee daily mail room operations including incoming and outgoing mail processing
and courier coordination
Maintain accurate mail logs and delivery records using established tracking systems
Coordinate with internal departments for mail distribution and collection schedules
Manage relationships with postal services and courier vendors to ensure reliable service delivery
Implement and maintain mail room security protocols and procedures
Handle special delivery requirements and time-sensitive correspondence
Coordinate maintenance and repair activities for building systems including HVAC
and structural elements
Liaise with contractors and service providers to schedule preventive maintenance and emergency repairs
Monitor building systems performance and report issues to relevant parties
Assist in vendor management activities including service agreements and performance monitoring
Support space planning and workplace modifications as required
Maintain accurate records of maintenance activities and service requests
Respond to employee requests for facilities services and coordinate appropriate solutions
Assist with office moves
and space reconfiguration projects
Support health and safety compliance initiatives and workplace inspections
Coordinate cleaning services and ensure common areas meet established standards
Manage facilities-related inventory and supplies procurement
Provide backup support for reception and administrative functions as needed
How You'll Work.
Team & Collaboration
Coordinate with internal departments for mail distribution and collection schedules; Liaise with contractors and service providers to schedule preventive maintenance and emergency repairs; Monitor building systems performance and report issues to relevant parties; Assist in vendor management activities including service agreements and performance monitoring; Respond to employee requests for facilities services and coordinate appropriate solutions; Provide backup support for reception and administrative functions as needed; Ability to work independently while maintaining regular communication with Site Lead; Professional interpersonal skills for vendor and employee interactions
Communication Scope
Excellent communication skills in English and Bahasa Malaysia; Professional interpersonal skills for vendor and employee interactions
Process & Methodology
space planning, workplace modifications, office moves, relocations, space reconfiguration projects
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. # Job Description: Facilities Coordinator **Location:** Petaling Jaya, Malaysia **Reports to:** Site Lead **Employment Type:** Full-time ## Position Summary We are seeking a detail-oriented Facilities Coordinator to join our team in Petaling Jaya. This role is responsible for the efficient management of mail room operations and providing comprehensive support for facilities-related services, with a focus on hard services coordination. The successful candidate will ensure smooth daily operations while maintaining high standards of service delivery. ## Key Responsibilities ### Mail Room Management * Oversee daily mail room operations including incoming and outgoing mail processing, package handling, and courier coordination * Maintain accurate mail logs and delivery records using established tracking systems * Coordinate with internal departments for mail distribution and collection schedules * Manage relationships with postal services and courier vendors to ensure reliable service delivery * Implement and maintain mail room security protocols and procedures * Handle special delivery requirements and time-sensitive correspondence ### Hard Services Support * Coordinate maintenance and repair activities for building systems including HVAC, electrical, plumbing, and structural elements * Liaise with contractors and service providers to schedule preventive maintenance and emergency repairs * Monitor building systems
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