Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: Machine Learning, MLOps. Support Facility Manager. Support Hub Manager”
What You'll Achieve.
Reduce deployment time by 30%; Launch product Q3
Industry & Context.
Root cause analysis; Debugging; Data-driven decision making; Troubleshooting
On-call rotation, 25% travel, Security clearance, Physical lifting
What They're Looking For.
Must Have
5+ years Python, 5+ years experience with Spring Boot, Familiarity with Kafka and Redis
Nice to Have
Kubernetes experience a plus
What You'll Do.
Support Facility Manager
Deliver facility management functions
Cover switchboard activities
Manage Reception services
Act as first point of contact for Suppliers
Act as first point of contact for Vendors
Act as first point of contact for office
Ensure office maintenance
Ensure equipment is in proper condition
Achieve customer satisfaction
Provide high standard services
Identify improvements in FM services
Implement EMEA roll out activity
Provide customer service to employees
Provide customer service to visitors
Address concerns promptly
Meet client expectations
Oversee office cleanliness
Report office cleanliness
Oversee janitorial services
Oversee stationary services
Oversee post/courier services
Oversee engineering services
Oversee cleaning services
Ensure safe environment
Identify risks during inspections
Record site inspection audits
Document site inspection audits
Ensure escape ways are unobstructed
Store material and goods as instructed
Respect safety recommendations
Ensure chemical list is available
Ensure trained staff handle chemicals
Follow HSSE contractor management process
Log issues in ticketing system
Monitor issues in ticketing system
Update issues in ticketing system
Log requests in ticketing system
Monitor requests in ticketing system
Update requests in ticketing system
Log reactive tasks in ticketing system
Monitor reactive tasks in ticketing system
Update reactive tasks in ticketing system
Log planned tasks in ticketing system
Monitor planned tasks in ticketing system
Update planned tasks in ticketing system
Meet Client for update
Meet Client for feedback
Understand Client activities
Communicate with landlord
Cooperate with landlord
Maintain building procedures
Maintain performance measures
Meet Regional Facilities Manager for update
Meet Regional Facilities Manager for feedback
Monitor vendor activity
Keep written documentation about vendor meetings
Ensure RAMS are provided
Update audit scorecards
Align vendors with JLL procedures
Align vendors with JLL protocols
Process invoices without delay
Process invoices by deadlines
Ensure JLL financial processes are followed
Raise Purchase Orders
Match weekly UMLV to opened POs
GR'd invoices matched to POs
Manage Quarterly Forecast
Take initiative in daily tasks
Share knowledge with peers
Communicate in professional manner
Meet and greet office entrants
Complete guest data entry
Complete contractor data entry
Manage access control with building management
Request access approval
How You'll Work.
Team & Collaboration
Cross-functional agile teams; Scrum ceremonies
Communication Scope
Executive presentations; Technical documentation; Client meetings
Process & Methodology
Agile, Scrum, JIRA, Roadmap planning, Kanban, PMP
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **MAIN PURPOSE:** * To Pro-actively support the Facility Manager and Hub Manager in the day to day delivery of all facility management related functions and when needed, also covering the main switchboard activities and the running of the Reception and the associated services, as well as the first point of contact for Suppliers, Vendors and office employees. **MAIN JOB RESPONSIBILITIES:** * This role involves providing exceptional customer service, fostering community and collaboration, and supporting various workplace initiatives. * Process invoices without delay and in deadlines, as per instruction from the Finance Department * Office maintenance: Ensure the office is organized and all equipment in proper conditions (equipment e.g. AC, Lights, Electrical, Cafeterias Equipment, desks, chairs, light issues, doors, etc..). * Help and achieve customer satisfaction through providing high standard services, attention to detail, identifying and implementing improvements in FM services as well as implementing of any EMEA roll out activity in timely manner * Provide excellent customer service to employees and visitors, responding to inquiries, providing information, and addressing concerns promptly and professionally. **GENERAL RESPONSIBILITIES** _Operations and Building Management_ * Proactively engage stakeholders to ensure that on site client’s expectations are met as key point of contact for Facilities and suppor
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