Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved”
What You'll Achieve.
ensuring that expected service levels are achieved; ensuring KPI compliance and excellent customer service; ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace; tracking to completion; minimal disruption; meet or exceed Key Performance Indicators; Deliver an exceptional quality of service, as reflected by client feedback.
Industry & Context.
Excellent problem solving skills
Ability to occasionally lift, push, move as needed for job duties, Candidates must be authorized to work in the United States without sponsorship.
What They're Looking For.
Must Have
Ability to work independently with little supervision, Ability to effectively deal with stressful situations, Ability to occasionally lift, push, move as needed for job duties, Self-motivated; confident, energetic and flexible
Nice to Have
Prior experience in facilities, property management, hospitality or related fields, Knowledge of local occupational health and safety requirements, Knowledge of critical facilities, Knowledge of vendor management for specialized services, Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system)
What You'll Do.
Provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations
accounting and finance
equipment and supplies
occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.
Conduct daily walkthroughs to ensure a clean and organized office.
Respond to all work orders in a timely manner
ensuring KPI compliance and excellent customer service.
Identify opportunities for improved operation and service excellence
making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace.
Schedule and manage repairs and maintenance
minor works and other work requests
tracking to completion.
Provide information and direction to vendors
facilities staff and other service providers as required to ensure excellent coordination and execution of work
with minimal disruption.
Assist in the procurement of vendors and services as required.
Coordinate the delivery of site amenities which may include: fitness
support moves as required and act as the site key point of contact.
Provide coordination and support events
meeting and conference facilities as required.
Other duties that may include but are not limited to: reception and guest support
mail and courier services
office supplies and equipment maintenance
landlord relations and management of building access passes
safety and security support.
Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations
but not limited to: moves/reconfigurations
and building operations.
Maintain and propose emergency response plans including evacuation
implementation of after-hours emergency response
and environmental health and safety.
Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.
Deliver an exceptional quality of service
as reflected by client feedback.
Coordinate site operations in accordance with all agreed policies
procedures and contract scope.
How You'll Work.
Team & Collaboration
Actively support an environment of teamwork, cooperation, performance excellence, and personal success.; Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
Communication Scope
Excellent communication skills
Process & Methodology
Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion.
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves – The Facilities Coordinator will provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved. You are a Subject Matter Expert in... Building positive client and vendor relationships while ensuring overall operations are maintained at a high level. Service Delivery * Actively support an environment of teamwork, cooperation, performance excellence, and personal success. * Conduct daily walkthroughs to ensure a clean and organized office. * Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service. * Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace. * Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion. * Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. * Assist in the procurement of vendors and servi
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