Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: Facilities management, Vendor oversight, Client relationships. Provide support to managers with operational activities. Manage maintenance and operations”
What You'll Achieve.
Achieve expected service levels; Ensure KPI compliance; Meet or exceed Key Performance Indicators
Industry & Context.
Problem solving skills
Ability to occasionally lift, Ability to push, Ability to move
What They're Looking For.
Must Have
Ability to occasionally lift, push, move as needed for job duties
Nice to Have
Prior experience in facilities, property management, hospitality or related fields, Knowledge of local occupational health and safety requirements, Knowledge of critical facilities, Knowledge of vendor management for specialized services, Understanding of basic technical aspects of property, Understanding of computer room air-conditioning, Understanding of chiller system, Understanding of fire protection system, Understanding of mechanical & electrical system
What You'll Do.
Provide support to managers with operational activities
Manage maintenance and operations
Manage accounting and finance
Manage vendor oversight
Manage equipment and supplies
Manage occupancy services
Develop client relationships
Maintain client relationships
Achieve expected service levels
Support an environment of teamwork
Support performance excellence
Support personal success
Conduct daily walkthroughs
Ensure a clean office
Ensure an organized office
Respond to work orders
Ensure KPI compliance
Provide excellent customer service
Identify opportunities for improved operation
Identify opportunities for service excellence
Make recommendations for conduct site inspections
Make recommendations for assessments
Ensure all building procedures are maintained
Ensure performance measures are maintained
Ensure provision of a safe workplace
Schedule work requests
Track repairs to completion
Track maintenance to completion
Track minor works to completion
Track work requests to completion
Provide information to vendors
Provide direction to vendors
Provide information to facilities staff
Provide direction to facilities staff
Provide information to service providers
Provide direction to service providers
Ensure excellent coordination of work
Ensure execution of work
Assist in procurement of vendors
Assist in procurement of services
Coordinate delivery of site amenities
Coordinate fitness services
Coordinate food services
Coordinate massage services
Coordinate transportation services
Support moves as required
Act as site key point of contact
Provide coordination for events
Provide coordination for meetings
Provide coordination for conference facilities
Support conference facilities
Perform reception support
Perform guest support
Manage courier services
Maintain office supplies
Maintain office equipment
Manage landlord relations
Manage building access passes
Provide safety support
Provide security support
Maintain documentation
Support JLL operations
Support site operations
Support reconfigurations
Support building operations
Maintain emergency response plans
Propose emergency response plans
Implement after-hours emergency response
Comply with client contract requirements
Meet client contract requirements
Exceed client contract requirements
Meet Key Performance Indicators
Exceed Key Performance Indicators
Deliver exceptional quality of service
Coordinate site operations
Adhere to agreed policies
Adhere to agreed procedures
Adhere to agreed contract scope
How You'll Work.
Team & Collaboration
Environment of teamwork; Cooperation; Performance excellence; Personal success
Communication Scope
Communication skills
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves – The Facilities Coordinator will provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved. You are a Subject Matter Expert in... Building positive client and vendor relationships while ensuring overall operations are maintained at a high level. Service Delivery * Actively support an environment of teamwork, cooperation, performance excellence, and personal success. * Conduct daily walkthroughs to ensure a clean and organized office. * Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service. * Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace. * Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion. * Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. * Assist in the procurement of vendors and servi
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