Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: Facilities operations, Vendor oversight, Client relations. Provide support to managers with operational activities. Maintain client relationships”
What You'll Achieve.
Achieve expected service levels; Meet or exceed Key Performance Indicators
Industry & Context.
Problem solving skills
Occasionally lift, push, move as needed
What They're Looking For.
Must Have
Authorized to work in the United States without sponsorship
Nice to Have
Prior experience in facilities, property management, hospitality or related fields, Knowledge of local occupational health and safety requirements, Knowledge of critical facilities, Knowledge of vendor management for specialized services, Understanding of basic technical aspects of property, Proficiency in a range of information technology tools and platforms
What You'll Do.
Provide support to managers with operational activities
Maintain client relationships
Achieve expected service levels
Support an environment of teamwork
Conduct daily walkthroughs
Ensure a clean and organized office
Respond to all work orders
Ensure KPI compliance
Provide excellent customer service
Identify opportunities for improved operation
Make recommendations for service excellence
Conduct site inspections and assessments
Ensure all building procedures are maintained
Ensure performance measures are maintained
Ensure provision of a safe workplace
Schedule and manage repairs
Manage other work requests
Track repairs to completion
Provide information to vendors
Provide direction to vendors
Provide information to facilities staff
Provide direction to facilities staff
Provide information to service providers
Provide direction to service providers
Ensure excellent coordination of work
Ensure execution of work
Assist in the procurement of vendors
Assist in the procurement of services
Coordinate the delivery of site amenities
Support moves as required
Act as the site key point of contact
Provide coordination for events
Provide support for events
Provide coordination for meeting facilities
Provide support for meeting facilities
Provide coordination for conference facilities
Provide support for conference facilities
Provide reception support
Provide guest support
Manage courier services
Maintain office supplies
Manage landlord relations
Manage building access passes
Provide safety support
Provide security support
Update and maintain accurate records
Update and maintain official documentation
Support JLL operations
Support site operations
Maintain emergency response plans
Implement evacuation plans
Implement after-hours emergency response
Implement environmental health and safety
Comply with all requirements of the client contract
Meet Key Performance Indicators
Exceed Key Performance Indicators
Deliver an exceptional quality of service
Coordinate site operations
Adhere to all agreed policies
Adhere to all agreed procedures
Adhere to all agreed contract scope
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Coordinator What this job involves: The Facilities Coordinator will provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved. You are a Subject Matter Expert in... Building positive client and vendor relationships while ensuring overall operations are maintained at a high level. Service Delivery * Actively support an environment of teamwork, cooperation, performance excellence, and personal success. * Conduct daily walkthroughs to ensure a clean and organized office. * Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service. * Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace. * Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion. * Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. * Assist in the procuremen
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