Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: Facilities operations, Vendor management, Maintenance supervision. Oversee cleaning, landscape, pest control, waste disposal. Manage handyman services”
Industry & Context.
Root cause analysis; Troubleshooting
Physically fit, Pass fitness-to-work assessment, Work beyond scheduled hours
What They're Looking For.
Must Have
Diploma in Electrical or Mechanical Engineering, Diploma in Facilities Management, Proficient in English and Malay, Skilled in Microsoft Office
Nice to Have
Experience managing outsourced workers
What You'll Do.
Manage handyman services
Oversee events management
Work closely with client
Oversee day-to-day operations
Ensure administrative functions are covered
Ensure soft services issues are covered
Ensure facility services are covered
Improve operational process
Monitor facilities infrastructure
Monitor vendor performance
Ensure processes comply with standards
Supervise maintenance team
Address daily maintenance issues
Conduct daily inspections
Ensure facilities meet standards
Monitor service reports
Oversee service planning
Oversee service execution
Review service partner manpower
Ensure optimal resource utilization
Conduct regular inspections
Ensure compliance with standards
Identify building issues
Document building issues
Report building issues
Coordinate with vendors
Present proposals to management
Monitor service schedules
Ensure partners perform duties
Coordinate training programs
Prepare performance reviews
Lead performance reviews
Manage end-to-end processes
Maintain facility documentation
Update facility documentation
Ensure compliance with regulations
Procure maintenance supplies
Coordinate emergency drills
Maintain emergency plans
Liaise with internal departments
Liaise with external stakeholders
Track facility budgets
Manage facility expenditures
Implement sustainability initiatives
Track maintenance schedules
Track asset performance
Support renovation projects
Coordinate contractors
Minimize operational disruptions
Conduct risk assessments
Recommend improvements
Perform ad-hoc duties
Track HSE plan compliance
How You'll Work.
Team & Collaboration
Liaise with internal departments; Liaise with external stakeholders; Work with region HSE team
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Description: * Facilities Coordinator duties and responsibilities include oversee cleaning, landscape, pest control, waste disposal, handyman, events management and work closely with the client. * The role will oversee the facility’s day-to-day operations and ensure that all administrative functions, * soft services issues and facility services are covered. Including continuous improvement in * the operational process. Also, part of the role’s mandate is to monitor the facilities infrastructure, vendor’s performance and processes comply with standards. Report to the Facilities Manager. Responsibilities: * Supervise the in-house maintenance team and address daily maintenance issues promptly. * Conduct daily inspections to ensure all facilities meet quality and safety standards. * Monitor and review daily inspection and periodic service reports submitted by service partners. * Oversee the planning and execution of services such as waste management, pest control, cleaning, landscaping, and other facility-related operations. * Review service partners’ manpower deployment to ensure optimal resource utilization. * Conduct regular inspections to ensure compliance with service standards and cleanliness expectations. * Identify, document, and report building defects; assess issues, coordinate with vendors, and present proposals to management/clients for budget approval. * Monitor service schedules and ensure servic
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