Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: facilities coordination, office administration, reception/front desk roles, vendor management, customer service, communication. Manage daily facility operations, including maintenance, repairs, and office upkeep. Coordinate and supervise vendors (cleaning, security, maintenance, etc. )”
Industry & Context.
problem-solving skills
What They're Looking For.
Must Have
Experience in facilities coordination, office administration, or reception/front desk roles, organizational and multitasking abilities, Excellent communication and interpersonal skills, Customer-focused with a professional and approachable demeanor, Ability to manage vendors and handle multiple priorities, Basic knowledge of building systems (HVAC, electrical, etc. ), Familiarity with health and safety standards, Proficiency in Microsoft Office and workplace tools
What You'll Do.
Manage daily facility operations
including maintenance
Coordinate and supervise vendors (cleaning
Conduct regular inspections to ensure safety
Respond to and resolve employee facility-related issues in a timely manner
Maintain service records
compliance documentation
Ensure compliance with health
and environmental standards
Track facility expenses
and support budget monitoring
Assist with emergency planning and response procedures
and productive workplace environment
Act as a key contact for employee support related to office services
and common areas are well-maintained and fully stocked
Coordinate internal events
and engagement activities
Support onboarding and offboarding (workspace setup
Promote workplace initiatives
including sustainability and well-being programs
Serve as the first point of contact for visitors
Greet and assist visitors in a professional and friendly manner
Manage incoming calls
and general inquiries
Maintain visitor logs and ensure security procedures are followed
Coordinate meeting room bookings and support meeting logistics (AV
Keep the reception area organized and presentable at all times
How You'll Work.
Team & Collaboration
Team collaboration
Communication Scope
Excellent communication and interpersonal skills; Professional communication and presentation
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. ### **Facilities Support** * Manage daily facility operations, including maintenance, repairs, and office upkeep * Coordinate and supervise vendors (cleaning, security, maintenance, etc.) * Conduct regular inspections to ensure safety, cleanliness, and functionality * Respond to and resolve employee facility-related issues in a timely manner * Maintain service records, compliance documentation, and vendor contracts * Ensure compliance with health, safety, and environmental standards * Support office moves, seating arrangements, and workspace setup * Track facility expenses, process invoices, and support budget monitoring * Assist with emergency planning and response procedures * Foster a positive, welcoming, and productive workplace environment * Act as a key contact for employee support related to office services * Ensure office spaces, meeting rooms, and common areas are well-maintained and fully stocked * Coordinate internal events, meetings, and engagement activities * Support onboarding and offboarding (workspace setup, access coordination) * Promote workplace initiatives, including sustainability and well-being programs * Serve as the first point of contact for visitors, clients, and employees * Greet and assist visitors in a professional and friendly manner * Manage incoming calls, emails, and general inquiries * Handle mail, courier services, and deliveries * Maintain visitor logs and ensure security p
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