Jll
FacilitiesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Coordinator at Jll. Skills: Facilities operations, Workplace events, Vendor management. Administer CMMS platform. Claim work orders”
What You'll Achieve.
Minimize workplace disruption; Maintain accurate system documentation; Seamless event delivery; Proactively identify maintenance needs; Timely resolution facility requests; Maintain workplace assets high standards; Impact workplace satisfaction; Impact operational excellence
Industry & Context.
Problem-solver
What They're Looking For.
Must Have
Minimum 2 years facilities management, Minimum 2 years property management, Minimum 2 years corporate services, Working knowledge facilities maintenance, Proficiency Computerized Maintenance Management Systems, Proficiency Microsoft Office Suite, Proven event coordination experience, Proven logistics experience, Exceptional organizational abilities, Multitasking abilities, Capacity to work independently, Prioritize competing demands, Attention to detail, Interpersonal skills, Communication skills, Build positive relationships
Nice to Have
Associate's degree Facilities Management, Associate's degree Business Administration, Associate's degree Hospitality Management, Associate's degree Event Management, Vocational certification Facilities Management, Vocational certification Business Administration, Vocational certification Hospitality Management, Vocational certification Event Management, Experience working within defined budgets, Experience budget tracking, Experience variance analysis, Experience cost management, Experience corporate workplace services, Experience commercial real estate, Experience client-facing facilities roles, Familiarity building systems, Familiarity health safety regulations, Familiarity fire codes, Familiarity compliance requirements, Knowledge audiovisual equipment setup, Knowledge troubleshooting conference room technology
What You'll Do.
Administer CMMS platform
Coordinate vendor scheduling
Plan workplace events
Execute workplace events
Coordinate workplace events
Coordinate conferences
Conduct facility inspections
Identify maintenance needs
Create work order tickets
Resolve building services issues
Manage vendor relationships
Coordinate service delivery
Support budgetary analysis
Support budgetary reporting
Research budget variances
Document budget variances
Assist with forecasting
Identify cost-effective improvements
Ensure compliance building codes
Ensure compliance health safety
Ensure compliance fire safety
Support emergency procedures
Maintain workplace assets
Provide operational support
Manage reception services
Manage guest services
Manage mail coordination
Manage courier coordination
Manage office supplies
Manage equipment maintenance
Manage landlord relations
Manage building access
Manage security support
How You'll Work.
Team & Collaboration
Collaborating across departments; Collaborating with IT; Collaborating with Security; Collaborating with Kitchen; Collaborating with cross-functional teams
Communication Scope
Client communication; Stakeholder communication; Technical details communication
Process & Methodology
Event logistics management
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Facilities Coordinator – JLL** **What this job involves:** As a Facilities Coordinator at JLL, you'll be the operational backbone of our Austin workplace, ensuring seamless facility operations and exceptional client experiences every day. In this dynamic, hands-on role, you'll manage our CMMS work order system, coordinate engaging workplace events from concept to completion, and serve as a trusted problem-solver for all facility-related needs. You'll blend technical facilities knowledge with outstanding customer service, working collaboratively across departments to maintain a safe, functional, and welcoming environment. This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced setting where your organizational skills and client-first mindset directly impact workplace satisfaction and operational excellence. At JLL, you'll have the opportunity to grow your facilities management expertise while contributing to our mission of transforming how people work. **What your day-to-day will look like** : * Serve as primary administrator for the Austin CMMS platform, claiming, tracking, and closing work orders within defined SLAs while coordinating vendor scheduling to minimize workplace disruption and maintain accurate system documentation. * Plan and execute the full lifecycle of workplace events, meetings, and conferences—from initial planning and AV setup through day-of coordi
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