Company
FacilitiesandAdministrationCoordinator
Neural analysis suggests this role is
optimal for Mid candidates.
“Facilities and Administration Coordinator. Skills: Facilities Management, Administration, Coordination, Procurement. Coordinate camp operations. Manage facility administration”
What You'll Achieve.
Ensure accommodation facilities, offices, training rooms, and operational support services are maintained to a safe, clean, and efficient standard.; Support daily refinery operations through administration and co-ordination.; Ensure callers/visitors are dealt with promptly, courteously; Ensure activities are completed accurately and on time; Ensure facilities comply with company standards and HSE requirements; Ensure high standards of cleanliness across all facilities; Ensure camp facilities are maintained in a safe and hygienic condition; Ensure timely close out of maintenance teams and contractors; Ensure training rooms are clean, organized, and fully operational.; Ensure cost effective procurement practices are followed; Ensure contractors comply with site safety and operational requirements.
Industry & Context.
problem-solving ability
What They're Looking For.
Must Have
Minimum 3–5 years’ experience in administration, camp coordination, facilities management, or site support services within mining, oil & gas, refinery, or industrial environments., Experience coordinating contractors, training facilities, and maintenance activities., Experience raising purchase orders and handling procurement processes., Familiarity with reporting and compliance requirements in an industrial environment.
Nice to Have
Additional training in Facilities Management, Procurement, or Administration is an advantage.
What You'll Do.
Coordinate camp operations
Manage facility administration
Oversee training facilities
Support contractor needs
Supervise housekeeping
Follow up on maintenance
Administer procurement
Handle compliance reporting
Maintain accommodation facilities
Ensure office standards
Support daily operations
Perform administrative tasks
Make travel arrangements
Ensure meeting amenities
Comply with company policies
Coordinate employee accommodation
Monitor camp occupancy
Maintain accommodation records
Liaise with service providers
Conduct facility inspections
Identify maintenance issues
Identify safety issues
Identify housekeeping issues
Ensure facility compliance
Maintain inspection checklists
Maintain inspection records
Report facility defects
Follow through on defects
Supervise housekeeping activities
Monitor cleaning schedules
Monitor contractor performance
Ensure cleaning consumables stocked
Raise hygiene concerns
Raise sanitation concerns
Coordinate maintenance requests
Track maintenance work orders
Ensure timely close out
Maintain maintenance logs
Maintain work order records
Follow cost effective procurement
Coordinate training room booking
Schedule training rooms
Ensure training room readiness
Arrange training materials
Coordinate room setup
Report training facility issues
Follow up training facility issues
Monitor office supply stock
Monitor consumable stock
Raise purchase requisitions
Raise purchase orders
Coordinate supply delivery
Coordinate supply distribution
Maintain inventory records
Maintain stock records
Coordinate contractor access
Coordinate contractor site requirements
Liaise with service providers
Monitor contractor attendance
Monitor contractor task completion
Ensure contractor safety compliance
Ensure contractor operational compliance
Coordinate contractor mobilization
Coordinate contractor demobilization
Prepare administrative reports
Maintain inspection records
Maintain maintenance records
Maintain camp occupancy records
Maintain training room usage records
Maintain procurement records
Ensure compliance with procedures
Ensure compliance with policies
Assist with audit preparation
Assist with document control
Report operational concerns
Raise purchase requisitions
Raise purchase orders
Follow up purchase orders
Coordinate with procurement
Coordinate with finance
Maintain supplier documentation
File supporting documents
Maintain supporting documents
Assist with budget tracking
Assist with cost monitoring
How You'll Work.
Team & Collaboration
Cross-functional coordination; Liaise with catering, cleaning, transport, and camp service providers; Liaise with vendors and service providers regarding scheduled work and services; Coordinate with procurement and finance departments regarding invoices and supplier documentation.
Communication Scope
Good communication and interpersonal abilities
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