Company
Corporate Accounting
FacilitiesAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Administrator. Skills: Facilities management, Lease administration, Vendor management. Oversee facility and real estate management. Manage lease administration”
What You'll Achieve.
Ensure company facilities are standardized; Ensure company facilities are operationally efficient; Ensure company facilities are best-in-class; Support company's continued growth; Ensure projects and maintenance activities are completed on time; Ensure projects and maintenance activities are completed within standards; Ensure safe work environments; Ensure functional work environments; Ensure professional work environments; Ensure successful opening of satellite locations; Ensure successful closing of satellite locations; Achieve operational excellence
Industry & Context.
Analytical capabilities; Problem-solving capabilities; Proactive approach to issue resolution; Solutions-oriented
What They're Looking For.
Must Have
Experience in facilities management, Experience in property administration, Experience in real estate operations, Knowledge of lease agreements, Ability to interpret contract language, Ability to identify discrepancies, project management abilities, organizational abilities, multitasking abilities, Excellent communication skills, interpersonal skills, analytical capabilities, problem-solving capabilities, Experience managing vendors, Experience managing contractors, Experience managing external business partners, Proficiency in Microsoft Office, Proficiency in facility management systems, Proficiency in property management systems, Ability to work effectively in a fast-paced environment, Ability to work effectively in a high-pressure environment, Ability to work effectively in a deadline-driven environment
Nice to Have
Bachelor’s degree in Facilities Management, Bachelor’s degree in Real Estate, Bachelor’s degree in Business, Bachelor’s degree in a related field, Two or more years of experience in facilities management, Two or more years of experience in real estate administration, Two or more years of experience in a related field
What You'll Do.
Oversee facility and real estate management
Manage lease administration
Oversee facility maintenance
Manage new location setup
Identify facility needs
Identify operational needs
Review lease agreements
Execute lease agreements
Manage lease agreements
Identify lease discrepancies
Coordinate contract modifications
Oversee lease lifecycle
Manage lease renewals
Track lease expirations
Track lease compliance
Manage landlord relations
Maintain lease records
Maintain rent records
Maintain termination date records
Maintain utility records
Maintain facility documentation
Coordinate utility installations
Coordinate telecommunication installations
Coordinate cleaning service installations
Coordinate trash service installations
Coordinate other operational installations
Manage vendor relationships
Coordinate contractors
Ensure project completion
Ensure maintenance completion
Serve as point of contact
Handle facility requests
Handle operational issues
Oversee routine facility maintenance
Oversee facility repairs
Support facility layout standardization
Support system standardization
Support operational process standardization
Complete documentation for location opening
Complete services for location opening
Complete documentation for location closing
Complete services for location closing
Assist with facilities initiatives
Assist with operational initiatives
How You'll Work.
Team & Collaboration
Collaborate across all levels of the organization; Collaborate effectively with internal partners; Collaborate effectively with external partners
Communication Scope
Excellent communication skills; Interpersonal skills
Process & Methodology
Project management abilities
Full Job Description
The Facilities Administrator plays a critical role in ensuring company facilities are standardized, operationally efficient, and best-in-class across all locations nationwide. This role oversees the full lifecycle of facility and real estate management, including lease administration, vendor coordination, facility maintenance, and new location setup. The ideal candidate is proactive, highly organized, and skilled at managing relationships with internal stakeholders, landlords, brokers, and vendors to support the company’s continued growth. WHAT YOU’LL DO - Partner with internal stakeholders to identify facility and operational needs across locations. - Coordinate with real estate brokers to source, evaluate, and secure properties aligned with business objectives. - Review, execute, and manage lease agreements while identifying discrepancies and coordinating contract modifications when necessary. - Oversee the full lease lifecycle, including renewals, expirations, compliance tracking, and landlord relations. - Maintain accurate records and databases for leases, rents, termination dates, utilities, and facility-related documentation. - Coordinate installations and deinstallations for utilities, telecommunications, cleaning services, trash services, and other operational needs. - Manage vendor relationships and coordinate contractors to ensure projects and maintenance activities are completed on time and within standards. - Serve as the primary point of contact for facility-related requests and operational issues. - Oversee routine facility maintenance and repairs to ensure safe, functional, and professional work environments. - Support the standardization of facility layouts, systems, and operational processes across all A1 locations. - Ensure all documentation and services are completed for the successful opening and closing of satellite locations nationwide. - Assist with additional facilities and operational initiatives as assigned. WHAT YOU’LL BRING - Experience i
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