JLL
FacilitiesAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Administrator at JLL. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Provide administration coordination and backup support for the Facilities Team. Process and reconcile vendor invoices”
What You'll Achieve.
support operational excellence; ensuring continuity of operations and responsive service delivery; maintain accurate financial records; support informed decision-making; ensuring accuracy and timeliness
Industry & Context.
problem-solving capabilities
What They're Looking For.
Must Have
Prior experience in facilities management, property management, hospitality, or a related operational field, Demonstrated knowledge of financial processes including budgets, forecasting, accruals, and invoice processing, Working knowledge of local work health and safety (WHS) requirements and waste management regulations, proficiency in Microsoft Office applications, particularly Excel for data management and reporting, Excellent customer service skills with the ability to interface professionally with clients, vendors, and team members at all levels, problem-solving capabilities and exceptional attention to detail in high-volume environments, Demonstrated ability to prioritize competing demands and manage multiple workstreams simultaneously
Nice to Have
Experience with financial management systems such as SAP or similar platforms
What You'll Do.
Provide administration coordination and backup support for the Facilities Team
Process and reconcile vendor invoices
Prepare monthly management reports and maintain comprehensive trackers
Coordinate quarterly WHS meetings and manage workplace safety programs
Organize and forecast budgets
Raise and manage Purchase Order Requests (PORs) for contractors
reconcile vendor statements
respond to queries in SMAART
and review regional accruals
Coordinate waste management programs across all sites and prepare environmental reporting documentation
How You'll Work.
Team & Collaboration
building meaningful relationships with vendors, regional teams, and clients; coordinate with diverse stakeholders to deliver exceptional service
Communication Scope
interface professionally with clients, vendors, and team members at all levels
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **What this opportunity involves:** As a Facilities Administrator at JLL, you'll support operational excellence through administration, financial coordination, and workplace health and safety oversight. We believe the most effective teams are built when everyone is empowered to thrive, and in this role, you'll develop expertise across finance, compliance, and facilities operations while building meaningful relationships with vendors, regional teams, and clients. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate with diverse stakeholders to deliver exceptional service that makes a tangible difference every day. **An overview of the role:** * Provide administration coordination and backup support for the Facilities Team, ensuring continuity of operations and responsive service delivery * Process and reconcile vendor invoices, including goods receipt matching, budget monitoring, and payment processing to maintain accurate financial records * Prepare monthly management reports and maintain comprehensive trackers for finance, compliance, vendor insurance, and team training * Coordinate quarterly WHS meetings and manage workplace safety programs including AED oversight, First Aid supplies, Fire Warden training, and emergency personnel updates * Organize and forecast budgets while investigating variances to support informed decisi
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