Jll
FacilitiesAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facilities Administrator at Jll. Skills: operational and administrative activities, maintenance and operations, accounts, vendor oversight, purchasing of material, equipment & supplies, help desk, office support, Client/Stakeholder Management, Procurement & Vendor Management, Accounts Management, Health & Safety Management, Site Operations Management, Risk Management, Achieve Key Performance Indicators and Service Level Agreement targets. assist the Facilities Management and Facilities Support t”
What You'll Achieve.
Achieve Key Performance Indicators and Service Level Agreement targets; Provide superior customer service to meet on-site client’s expectations; ensure they perform to the required standards; ensure that all invoicing requirements are completed in a timely and accurate manner; Ensure prompt and accurate management of purchase orders and work orders; ensure all building procedures and performance measures are always maintained; constantly reduce costs and improve operational standards; Always maintain premises in neat and good working condition
Industry & Context.
solid problem-solving skills; capacity to deal with ambiguity and solve complex problems effectively; Ability to manage conflict and conflicting priorities
Must be able to obtain and maintain the security clearance level DFAT nominates for this position (at a minimum will be clear JLL and police checks)
What They're Looking For.
Must Have
solid problem-solving skills, capacity to deal with ambiguity and solve complex problems effectively, ability to effectively deal with stressful situations, able to work independently, self-motivated, confident and energetic, flexible – able to adapt to rapidly changing situations, goal-oriented – able to focus on meeting all performance targets, collaborative communicator, good presentation skills, possesses verbal & written communication skills (English & Bahasa Indonesia), active listener, honesty and trustworthiness, Proven ability to manage multiple and complex operational matters daily, Demonstrates ability to prioritise and manage the completion of projects in an efficient and timely manner, Must be able to obtain and maintain the security clearance level DFAT nominates for this position (at a minimum will be clear JLL and police checks)
Nice to Have
Prior experience in high profile complex facilities, property management, hospitality, or related fields, Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialised services, Proven experience working with limited supervision
What You'll Do.
assist the Facilities Management and Facilities Support teams with operational and administrative activities in maintenance and operations
purchasing of material
provide office support to the team
Provide superior customer service to meet on-site client’s expectations
Assist the facilities management team in the management of all contractors on site to ensure they perform to the required standards
Assist in the procurement of vendors and services as required
Assist in accounts payable and accounts receivable processes to ensure that all invoicing requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders and work orders
taking reasonable care to protect their own health and safety and that of fellow workers
contractors and visitors ensuring they comply with the requirements of the health and safety guidelines
Assist team members with the preparation and review if contractor Safe Work Method Statements (SWMS) and safety permits prior to works being undertaken on site
Assist in the implementation of Industry Best Practice operations
Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained
Seek ways to constantly reduce costs and improve operational standards
Always maintain premises in neat and good working condition
including managing the office support function
Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines
procedures and strategies
Achieve Key Performance Indicators and Service Level Agreement targets
Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines
procedures and strategies
How You'll Work.
Team & Collaboration
cross-functional coordination; cooperate and work well with others to meet targets; Support the team effectively as and when needed; Able to interact with all levels of DFAT, diplomatic staff, and vendors confidently and with ease; Demonstrates ability to work with vendors to deliver efficient services
Communication Scope
collaborative communicator; good presentation skills; possesses verbal & written communication skills (English & Bahasa Indonesia); active listener; Able to interact with all levels of DFAT, diplomatic staff, and vendors confidently and with ease
Process & Methodology
Project Management & Organisational Skills, Proven ability to manage multiple and complex operational matters daily, Demonstrates ability to prioritise and manage the completion of projects in an efficient and timely manner
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Facilities Administrator will assist the Facilities Management and Facilities Support teams with operational and administrative activities in maintenance and operations, accounts, vendor oversight, purchasing of material, equipment & supplies, and the help desk. The Facilities Administrator is also required to provide office support to the team. Sound like you? To apply you need to: * Have solid problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively. * Have the ability to effectively deal with stressful situations. § Be able to work independently. * Be self-motivated, confident and energetic. * Be flexible – able to adapt to rapidly changing situations. * Be goal-oriented – able to focus on meeting all performance targets. * Be a strong and collaborative communicator – good presentation skills and possesses strong verbal & written communication skills (English & Bahasa Indonesia), also an active listener. * Exhibit honesty and trustworthiness. **Performance objectives** **Client/Stakeholder Management** * Provide superior customer service to meet on-site client’s expectations. **Procurement & Vendor Management** \- Assist the facilities management team in the management of all contractors on site to ensure they perform to the required standards. \- Assist in the procurement of vendors and services as required. **Accounts Management** \- Assist in accounts payable an
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