Jll
FacilitiesAdmin
Neural analysis suggests this role is
optimal for Mid candidates.
“Facilities Admin at Jll. Skills: Facility Operations Management, Vendor and Contractor Coordination, Space Planning and Management, Health and Safety Compliance, Budget and Financial Management. Oversee day-to-day facility operations including HVAC, electrical, plumbing, and building systems.. Coordinate preventive maintenance schedules and ensure compliance with safety regulations and building codes.”
What You'll Achieve.
ensuring a safe, efficient, and well-maintained work environment for all occupants; Optimize space utilization; Ensure compliance with occupational health and safety regulations; Prepare financial reports and forecasts
Industry & Context.
problem-solving aptitude
respond to emergencies
What They're Looking For.
Must Have
3-5 years in facility management or building operations, Proficiency in facility management software, Microsoft Office Suite, CAD/space planning tools, Understanding of building systems, HVAC, electrical, and plumbing fundamentals, organizational and multitasking abilities, excellent communication and vendor management skills, problem-solving aptitude, attention to detail, ability to work independently and respond to emergencies
Nice to Have
Facility Management Professional (FMP) or Certified Facility Manager (CFM)
What You'll Do.
Oversee day-to-day facility operations including HVAC
and building systems.
Coordinate preventive maintenance schedules and ensure compliance with safety regulations and building codes.
Monitor utility usage and implement energy efficiency initiatives.
Manage relationships with external vendors
and service providers.
Negotiate service contracts
and ensure timely completion of projects.
Maintain vendor database and evaluate service provider performance.
Coordinate office layouts
workspace allocations
and furniture arrangements.
and changes for employees and departments.
Optimize space utilization and maintain accurate floor plans and space inventory records.
Ensure compliance with occupational health and safety regulations.
Conduct regular safety inspections and coordinate emergency preparedness drills.
Maintain safety equipment and documentation.
Serve as liaison with safety officers and regulatory agencies.
Develop and manage facility budgets including operating expenses and capital improvements.
and identify cost-saving opportunities.
Prepare financial reports and forecasts.
Maintain facility documentation including maintenance logs
and equipment manuals.
Coordinate building access
Handle facility-related inquiries and requests from employees.
How You'll Work.
Team & Collaboration
cross-functional coordination; vendor management; stakeholder management
Communication Scope
excellent communication; vendor management skills
Process & Methodology
Coordinate preventive maintenance schedules, Negotiate service contracts, oversee work quality, ensure timely completion of projects, Manage moves, adds, and changes for employees and departments, Coordinate building access, security systems, and key management
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. ## Position Overview The Facility Administrator manages daily operations and maintenance of building facilities, ensuring a safe, efficient, and well-maintained work environment for all occupants. ## Key Responsibilities **Facility Operations Management** Oversee day-to-day facility operations including HVAC, electrical, plumbing, and building systems. Coordinate preventive maintenance schedules and ensure compliance with safety regulations and building codes. Monitor utility usage and implement energy efficiency initiatives. **Vendor and Contractor Coordination** Manage relationships with external vendors, contractors, and service providers. Negotiate service contracts, oversee work quality, and ensure timely completion of projects. Maintain vendor database and evaluate service provider performance. **Space Planning and Management** Coordinate office layouts, workspace allocations, and furniture arrangements. Manage moves, adds, and changes for employees and departments. Optimize space utilization and maintain accurate floor plans and space inventory records. **Health and Safety Compliance** Ensure compliance with occupational health and safety regulations. Conduct regular safety inspections and coordinate emergency preparedness drills. Maintain safety equipment and documentation. Serve as liaison with safety officers and regulatory agencies. **Budget and Financial Management** Develop and manage facility bud
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