JACOBS DOUWE EGBERTS
Consumer Goods
ExtAdministrativeSpecialist
Neural analysis suggests this role is
optimal for mid candidates.
“Ext Administrative Specialist at JACOBS DOUWE EGBERTS. Skills: Office operations, Document flow management, Vendor administration, Event organization. Provide full administrative support of office operations. Manage reception”
Industry & Context.
What They're Looking For.
Must Have
Bachelor's degree in Business Administration, Previous experience as Administrative Specialist, Understanding of document management processes, Knowledge of vendor administration principles, Experience in working with courier services, Experience with contractors, Experience with external service providers, High level of accuracy, Attention to detail, Organizational skills, Multitasking skills, Ability to prioritize tasks independently, Excellent communication skills, Excellent stakeholder management skills, Ukrainian fluent, English intermediate (B1–B2)
Nice to Have
Experience in an international company, Experience in a multinational company, MS Word experience, MS Excel experience, Document management systems experience, Electronic digital signature tools experience, ERP systems experience, SAP experience
What You'll Do.
Provide full administrative support of office operations
Administer access control systems
Administer security processes
Prepare safety reports
Manage employee access cards
Coordinate courier services
Administer courier services
Manage shipment documentation
Manage customs coordination
Communicate with couriers
Communicate with service providers
Administer electronic digital signatures
Support onboarding processes
Prepare welcome packs
Organize office events
Support office events
Coordinate holiday gifting
Maintain order in office
Maintain comfort in office
Organize business transportation
Provide basic administrative IT support
How You'll Work.
Communication Scope
Communication with couriers; Communication with service providers
Full Job Description
Who we are? We are JDE Peet’s. We craft coffee for every cup and build brands for every heart. JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets. Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons led by Jacobs. In 2025, JDE Peet’s generated total sales of EUR 9.9 billion and employed a global workforce of more than 21,000 employees. Discover more about our journey to deliver a coffee for every cup and a brand for every heart at [www.jdepeets.com](http://www.jdepeets.com/). What’s it like to work at JDE Peet’s? We believe amazing things happen over a cup of coffee. Together, we create those moments every day, turning ideas into impact and possibilities into reality. At JDE Peet’s, we work as one team guided by our values: we Dare to Amaze, Own It, Make It Simple, and Win Together. Here, you’ll find the freedom to innovate, the courage to take bold steps, and the support to grow your career in a global environment. Come join our team and discover what your cup of amazing can be! Find out more at [http://careers.jdepeets.com](http://careers.jdepeets.com/) * Full administrative support of office operations, reception and document flow management (incoming and outgoing correspondence). * Administration of access control systems, security processes and video surveillance; preparation of safety reports and management of employee access cards. * Coordination and administration of local and international courier services (Nova Post, Ukrposhta, DHL), including shipment documentation, invoicing, customs coordination and communication with couriers. * End-to-end vendor administration (contractors and service providers), invoice processing and ongoing communication. * Administration of electronic digital signatures (creation, renewal and employee support). * Support of onboarding pro
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