Apply Digital
Finance
ExpenseAnalyst
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Expense Analyst at Apply Digital. Skills: Expense Oversight, Employee Reimbursements, Client-Billable Expenses, Reporting & Analysis. Maintain accurate, up-to-date records of all company expenses across Brex and other platforms.. Ensure spending is properly categorized and adheres to company expense policies at all times.”
What You'll Achieve.
accurate, up-to-date records of all company expenses; spending is properly categorized and adheres to company expense policies; reduce costs and improve operational efficiency; timely and accurate payments for all subsidiaries; correct and complete billing; accurately reported and backed by supporting documentation; actionable insights that guide management decisions; accurate allocation of all expenses in financial statements
Industry & Context.
Proactively identify opportunities to reduce costs and improve operational efficiency; Implement controls to prevent errors, duplicate submissions, or non-compliant claims; Analyze spending trends and variances to provide actionable insights that guide management decisions; Monitor spending trends and identify discrepancies vs. escalate as needed
What They're Looking For.
Must Have
Proficiency in English, 2+ years of experience in expense management or a similar role, Solid understanding of expense policies, internal controls, and reconciliation processes, Proficiency in Excel / Google Sheets for data analysis and reporting
Nice to Have
communication skills for cross-functional collaboration with Project Managers and Client Services, Experience working in a multi-entity or multi-currency environment, Exposure to AI-based tools for automation, Bachelor’s degree in Accounting, Finance is a plus
What You'll Do.
up-to-date records of all company expenses across Brex and other platforms.
Ensure spending is properly categorized and adheres to company expense policies at all times.
Proactively identify opportunities to reduce costs and improve operational efficiency.
Review employee expense requests submitted in Brex.
Ensure all submissions comply with company expense policies and internal controls.
and follow up on missing receipts or documentation.
Review reimbursement requests submitted via Brex
confirming alignment with policy requirements.
Implement controls to prevent errors
duplicate submissions
or non-compliant claims.
Process all approved reimbursements through payroll accurately and on schedule across all subsidiaries.
Process employee reimbursements through payroll
ensuring timely and accurate payments for all subsidiaries.
Reconcile reimbursement transactions and confirm inclusion in the correct payroll cycle.
Maintain complete documentation for all processed reimbursements.
Track client-billable expenses with precision
ensuring all receipts
and supporting documentation are complete.
Verify billable amounts align with approved budgets and contractual commitments.
Communicate clearly and proactively with Project Managers and Client Services on expense details
and document all reimbursable expenses destined for client invoicing.
Coordinate with project and finance teams to ensure correct and complete billing.
Validate that all billable expenses are accurately reported and backed by supporting documentation.
Prepare regular expense reports (monthly
and annual) covering key expense categories.
Analyze spending trends and variances to provide actionable insights that guide management decisions.
Monitor spending trends and identify discrepancies vs. escalate as needed.
Ensure accurate allocation of all expenses in financial statements.
Provide ad-hoc expense analyses as requested by leadership.
How You'll Work.
Team & Collaboration
cross-functional collaboration with Project Managers and Client Services; Coordinate with project and finance teams
Communication Scope
communication skills for cross-functional collaboration with Project Managers and Client Services
Full Job Description
## Description ABOUT APPLY DIGITAL Apply Digital is a global AI-native transformation partner, client-obsessed and built for a new era of client services. We bring together industry expertise and elite talent to connect strategy, agentic experiences, technology, and data for the world's most ambitious organizations. With the agility to move fast and the experience to deliver with precision, Apply Digital works with clients like Arc'teryx, Lululemon, and Kraft Heinz. For more information, visit applydigital.com LOCATION: Apply Digital is hybrid/remote-friendly. The preferred candidate should be based in Latin America, preferably working in hours that align to ET (Eastern Timezone) or PT (Pacific Timezone). Candidates located in Santiago, Chile are able to work out of our Santiago office as remote/hybrid employees. Candidates located outside of Santiago, Chile will be fully remote employees. THE ROLE: We are seeking a proactive and self-motivated professional to join our dynamic and established financial accounting team. The ideal candidate thrives in a collaborative environment, embodying respect, inclusivity, empathy, and responsibility. You will play a key role in managing the financial processes for our whole international team. ## Responsibilites Expense Oversight - Brex Maintain accurate, up-to-date records of all company expenses across Brex and other platforms. Ensure spending is properly categorized and adheres to company expense policies at all times. Proactively identify opportunities to reduce costs and improve operational efficiency.Key Responsabilities: Review employee expense requests submitted in Brex. Ensure all submissions comply with company expense policies and internal controls. Monitor card usage, flag anomalies, and follow up on missing receipts or documentation. Employee ReimbursementsReview reimbursement requests submitted via Brex, confirming alignment with policy requirements.Implement controls to prevent errors, duplicate submission
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