Chicago Public Media
nonprofit news
ExecutiveTeam&TalentAcquisitionCoordinator
“Executive Team & Talent Acquisition Coordinator at Chicago Public Media. Skills: Executive Team Support, Talent Acquisition Support, Operational & Cross-Functional Support. Provide high-level administrative, operational, and coordination support to members of the Executive Team. Serve as a key partner to the Talent Acquisition function”
Industry & Context.
proactively solve problems
What They're Looking For.
Must Have
2+ years of experience in Talent Acquisition Coordination, Recruiting Operations, Executive Assistant, or similar roles, Advanced calendar management and scheduling skills across multiple stakeholders, Proficiency with calendar systems, video conferencing tools, and productivity platforms (e. g. , Google Workspace or Microsoft Office), Exceptional organizational and time-management skills with the ability to juggle competing priorities, Excellent organizational, communication, and candidate-facing skills, High level of professionalism, discretion, and emotional intelligence, written and verbal communication skills, Ability to work independently, anticipate needs, and follow through consistently, operational mindset with excellent attention to detail, Clear, candidate-facing communication skills and high professionalism, Ability to prioritize effectively in fast-paced, deadline-driven environment
Nice to Have
Hands-on experience with Greenhouse or similar ATS platforms preferred, Experience supporting recruiting or HR teams strongly preferred
What You'll Do.
Provide high-level administrative
and coordination support to members of the Executive Team
Serve as a key partner to the Talent Acquisition function
Provide complex calendar management
and logistics support for multiple executives
including internal meetings
Serve as a primary point of contact between executives and internal/external stakeholders
exercising sound judgment and confidentiality
Prepare meeting materials
and follow-ups as needed
and key deliverables across executive priorities
proactively solve problems
and streamline administrative processes
Coordinate interview scheduling across candidates and hiring managers
Manage candidate communications to ensure a professional
and welcoming experience
Support logistics for recruiting activities including recruiting events
Maintain accuracy in applicant tracking systems and related documentation
Partner with the talent team to improve scheduling workflows
and candidate experience processes
Serve as the primary point of contact for candidates throughout the interview process
delivering a professional
and responsive experience
Support offer-stage logistics
and coordination with HR
Assist with onboarding coordination and handoff once offers are accepted
Assist with planning and logistics for executive-led meetings
and company-wide events
Support special projects for executives and the People and Culture team as needed
Identify opportunities to improve efficiency
and communication across supported functions
format and maintain high quality presentations supporting organizational initiatives and projects
How You'll Work.
Team & Collaboration
Serve as a key partner to the Talent Acquisition function; Serve as the primary point of contact between executives and internal/external stakeholders; Partner with the talent team to improve scheduling workflows, templates, and candidate experience processes; Support special projects for executives and the People and Culture team as needed; collaboration, diversity of ideas, and innovation are encouraged
Communication Scope
written and verbal communication skills; Excellent communication skills; Clear, candidate-facing communication skills
Process & Methodology
Track action items, deadlines, and key deliverables across executive priorities
Applying for this Executive Team & Talent Acquisition Coordinator role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Greenhouse
- Create a Greenhouse profile before applying — it saves time across multiple applications.
- Upload your resume as a PDF; the parser handles it better than Word.
- Answer all knockout questions carefully — wrong answers auto-reject before a human sees you.
- Enable email notifications to track application status in real time.
ANONYMOUS · UNFILTERED
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