RemotePro. ph
ExecutiveSupportSpecialist
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“Executive Support Specialist at RemotePro. ph. Skills: Executive Support, AI Tools, Communication. Manage client's calendar end-to-end. Handle inbound communication across platforms”
What You'll Achieve.
make sure nothing falls through the cracks; clients never have to think twice about whether something is handled; anticipates needs before they’re voiced; manages complexity without being asked; treats the client’s time as the most valuable resource; own administrative operations; client communication; organizational systems; work faster; produce better outputs; make sure the client is always walking into rooms prepared; nothing slips; surfacing anything at risk before it becomes a problem; clear, accurate, and ready to use without further editing; information is findable, current, and reliable; surprises don’t happen
Industry & Context.
figure something out; think through a problem; ask the right questions; get to a solution
What They're Looking For.
Must Have
Excellent conversational English, Proven experience in an executive support, virtual assistant, or administrative role, Active, confident use of AI tools (Claude, ChatGPT, Gemini, or equivalent), Proficiency in Microsoft Office Suite and Google Workspace, Experience with CRM tools (HubSpot, Zoho, Salesforce, or equivalent), written English communication, Experience with social media management and scheduling tools, High accuracy and attention to detail, organizational and time-management skills, Self-directed once you understand the environment, Comfortable with ambiguity and shifting priorities, Long-term mindset
Nice to Have
Experience with AI-powered workflow automation tools (Make, Zapier, n8n, or equivalent), Experience supporting C-suite or senior leadership in a remote environment, Familiarity with project management tools (ClickUp, Asana, Trello, or Monday. com), Basic bookkeeping or invoice processing experience (QuickBooks or Xero), Experience with market research and competitor analysis
What You'll Do.
Manage client's calendar end-to-end
Handle inbound communication across platforms
Use AI tools to draft communications
Track open action items and deadlines
and briefing materials
Identify repetitive administrative tasks
Manage inquiries and interactions
Support social media scheduling
How You'll Work.
Communication Scope
conversational English; written English communication
Full Job Description
The client moves fast. Your job is to make sure nothing falls through the cracks — before anyone notices it almost did. **About RemotePro.ph** We’re a family-owned business with all-local Philippines leadership and team. We’ve been 100% work-from-home since day one — not a pandemic pivot. We’ve grown by valuing our people, building long-term relationships, and doing great work for great clients. **To apply, please visit us at:** ### Summary You’re not here to answer emails and schedule meetings. You’re here to make sure the clients you support never have to think twice about whether something is handled. We’re looking for an Executive Support Specialist who operates like a second brain — someone who anticipates needs before they’re voiced, manages complexity without being asked, and treats the client’s time as the most valuable resource in the business. You’ll own administrative operations, client communication, and organizational systems across a fast-moving environment. You’ll also be expected to use AI tools actively — not occasionally — to work faster, produce better outputs, and eliminate manual work that shouldn’t exist in the first place. ** The Mindset We’re Looking For** The best Executive Support Specialists we’ve worked with share a few traits: * They’re the person their friends call when they need to figure something out. Not because they always have the answer — but because they know how to think through a problem, ask the right questions, and get to a solution * They don’t wait to be told. If they see something that needs to happen, they handle it — then let the client know it’s done, not ask if they should do it * They’re honest even when it costs them. If they make a mistake, they say so immediately. If something isn’t working, they raise it. They don’t manage perception — they manage reality * They’re genuinely curious. It’s not enough to be smart — they actively seek out new things to learn, ask questions other people don’t think to ask, and find m
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