Amazon Digital UK Limited
Entertainment
ExecutiveSupport,ProgramManager
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Support, Program Manager at Amazon Digital UK Limited. Skills: Program management, Executive support, Operational excellence. Ensure highly complex meetings execute smoothly. Manage all travel arrangements”
Industry & Context.
Out of hours response
What They're Looking For.
Must Have
Advanced Excel (Pivot Tables, VLookUps), SQL knowledge, Define program requirements, Use data and metrics for improvements, Program or project management experience, Senior level leadership support experience, Handle confidential information, Maintain professionalism with senior executives, End-to-end project management experience, Executive level calendar management
Nice to Have
Experience leading process improvements, Stakeholder management experience, Building processes experience, Project management experience, Schedule management experience
What You'll Do.
Ensure highly complex meetings execute smoothly
Manage all travel arrangements
Set up multi-day meetings
Arrange lodging and transportation
Collect documentation for expense reports
Schedule highly confidential meetings
Manage confidential documents
Build relationships with internal teams
Build relationships with external partners
Design efficient operational processes
Implement efficient operational processes
Design efficient operational systems
Implement efficient operational systems
Oversee high-profile events
Coordinate high-profile events
Oversee internal communications
Coordinate internal communications
Design onboarding programs
Implement onboarding programs
Partner with Recruitment
Ensure smooth onboarding processes
Ensure compliance with regional requirements
Create departmental knowledge bases
Maintain departmental knowledge bases
Create operational playbooks
Maintain operational playbooks
Create standard operating procedures
Maintain standard operating procedures
Coordinate cross-functional integration
Facilitate cultural alignment
Facilitate team building activities
Support establishment of new workflows
Support establishment of communication channels
Track department scaling metrics
Report on department scaling metrics
Track onboarding effectiveness
Report on onboarding effectiveness
Organize training sessions
Organize department-wide meetings
Support development of organizational structures
Support development of reporting structure
How You'll Work.
Team & Collaboration
Internal teams; External partners; Agencies; Talent; Cross-functional integration; HR; Recruitment
Process & Methodology
Program management, Project management
Full Job Description
Are you interested in shaping the future of entertainment? Amazon MGM Studios is the movies and television development, production, and distribution arm of Amazon. It is our role to produce original content in service of Amazon's Prime Video customers. We need your passion, innovative ideas, and creativity to help take us to new heights. Amazon Studios is seeking a senior Exec Support / Program Manager role for Amazon Studios Theatrical Marketing department. We are looking for an experienced partner who can drive operational excellence, supporting a key executive as Amazon sets up a new Theatrical Marketing department. The ideal candidate will demonstrate business acumen, discretion, leadership capabilities, and the ability to influence across multiple stakeholder groups. They will have a wide scope of work – spanning administrative duties to managing strategic instances (conventions/conference coordination, for example). Due to the international nature of the role, day to day working hours will vary and out of hours response will be required. Key job responsibilities Key job responsibilities • Proactive in calendaring by working with others to ensure highly complex meetings, synchronize across all indaviduals and execute smoothly • Manages all travel arrangements (domestic and international) including complex multi-day meeting set-up, logistics, lodging, transportation, meals • Proactively collects documentation for all expense reports • Schedules highly confidential / sensitive meetings and manages confidential documents and information • Build and maintain strong relationships with internal teams (e.g., Distribution, Finance, PR) and external partners, including agencies and talent • Design and implement efficient operational processes and systems • Oversee and coordinate high-profile events and internal communications • Design and implement comprehensive onboarding programs for senior leaders and team members joining the new International Theatrical Marketing de
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