ExecutiveSecretary

We are looking for a competent **Executive Secretary** to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. **Responsibilities** * Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner. * Receive and screen phone calls and redirect them when appropriate * Maintain executive’s agenda, assist in planning schedules, appointments and meetings. * Attend meetings, keep minutes and follow up on action items. * Handle and prioritize all outgoing or incoming correspondence * Make travel arrangements for executives * Handle confidential documents ensuring they remain secure * Maintain electronic and paper records ensuring information is organized and easily accessible * Conduct research and prepare presentations or reports as assigned * Oversee and manage social media profiles of executive. * Coordinate and oversee special projects as directed by executive management. **Requirements** * Degree in business administration or relative field * Proven experience as executive secretary or similar administrative role * Proficient in MS Office, ERP Software and Social Media Platforms * In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry * Familiarity with basic research methods and reporting techniques * Excellent organizational and time-management skills * Outstanding communication and negotiation abilities * Should be fluent in German or Dutch language