PGIM Institutional Client Group
Asset Management
ExecutiveSalesAssistant
Neural analysis suggests this role is
optimal for Entry candidates.
“Executive Sales Assistant at PGIM Institutional Client Group. Skills: Executive Assistant support, Sales Support, Office Management, Administrative Support, Risk and Compliance support, Board Secretarial Support. Serve as the primary point of contact for facilities and office services.. Act as the local liaison for HR administration relating to the Netherlands.”
Industry & Context.
Ability to think proactively and anticipate needs.; Proactive problem solving.
Flexibility to work the hours needed as required to meet business demands.
What They're Looking For.
Must Have
Some relevant years of executive assistant, project management, sales support or other transferrable experience in a fast-paced and demanding environment., Proficient in technology systems such as Salesforce, Seismic, Tableau, Microsoft Word, Power Point, Excel, Teams and able to work optimally with other teams across the organization., High degree of professionalism and work ethic coupled with a sense of responsibility and integrity., editing and proofreading skills and attention to detail., Ability to think proactively and anticipate needs., Ability to work independently.
Nice to Have
Excellent written and verbal communication skills in Dutch and English., attention to detail, accuracy and completeness., Seeks development and learning opportunities., critical thinking and logic skills, proven ability to prioritize tasks, work independently and escalate for assistance when needed., High level of productivity and self-direction while multi-tasking., Proactive problem solving., Flexibility to work the hours needed as required to meet business demands.
What You'll Do.
Serve as the primary point of contact for facilities and office services.
Act as the local liaison for HR administration relating to the Netherlands.
Manage meeting room bookings and catering requests.
Coordinate visitor registration.
Plan and coordinate internal networking events for the Amsterdam office.
Maintain office and kitchen supplies.
Submit invoices and complete reconciliations.
Coordinate with IT to log
track and follow up on IT and mobile device issues.
Use business systems to support the Benelux/Nordics client team with meeting preparation and territory management.
Provide back-up administrative cover for other Executive Sales Support team members.
Arrange travel logistics.
Prepare and submit expense claims and reconciliations.
Coordinate and execute local events both inside and outside of the Amsterdam office.
Maintain controlled filing and distribution of risk and compliance correspondence and reporting.
Coordinate annual due diligence cycles for third-party service providers and boards.
Support the completion
translation and controlled filing of questionnaires and responses.
Liaise with Fund Operations and Client teams on BV-related operational requirements.
Produce and maintain documents and trackers using standard templates and formatting.
Record annual leave and absence accurately in the HR system.
Compile and maintain the board meeting packs for quarterly meetings.
Prepare and submit applications to register changes and deletions with the Dutch Commercial Register.
Maintain BV statutory records and company files.
How You'll Work.
Team & Collaboration
Work optimally with other teams across the organization.; Liaise with the UK-based Accounts team as required.; Coordinate with IT.; Provide back-up coverage for other Executive Sales Support team members.; Liaise with Fund Operations and Client teams.
Communication Scope
Excellent written and verbal communication skills in Dutch and English.
Process & Methodology
Project management experience, Ability to prioritize tasks, Multi-tasking
Full Job Description
## Executive Sales Assistant _(PGIM Institutional Client Group, Amsterdam, Fixed-Term Contract 6 months)_ ## A GLOBAL LEADING ASSET MANAGER WITH A DIVERSE & INCLUSIVE CULTURE As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers! If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today. At PGIM, You Can! ## What you will do ## **Office Support** * Serve as the primary point of contact for facilities and office services, including logging, tracking and resolving requests with relevant suppliers (e.g. building management and telecoms providers). * Act as the local liaison for HR administration relating to the Netherlands, including triaging queries on the Dutch pension scheme (Centraal Beheer) and local benefits, and escalating to HR as required. * Manage meeting room bookings and catering requests in line with internal processes and site standards. * Coordinate visitor registration, including parking arrangements where applicable, ensuring completion of all site access requirements. * Plan and coordinate internal networking events for the Amsterdam office, including venue logistics and required internal approvals. * Maintain office and kitchen supplies, including monitoring stock levels, placing orders and reconciling deliveries. * Submit invoices and complete reconciliations in accordance with finance controls, liaising with the UK-based Accounts tea
Applying for this Executive Sales Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about PGIM Institutional Client Group?
Real rants from real employees. Read before you apply.