Ecolab
ExecutiveProjectCoordinator
“Executive Project Coordinator at Ecolab. Skills: Administrative duties, Meeting coordination, Calendar management, Financial process support, Travel arrangements, HR support, Legal contract processing, Customer data management, Presentation content compilation, Report distribution, Program plan maintenance, Correspondence handling, SharePoint site management, Proactive communication, Relationship maintenance, Customer issue resolution, Office system organization. Perform general administrative d”
What You'll Achieve.
Help create a world in which we all thrive; Help drive business success; Advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers
Industry & Context.
Critical thinking, analytical, and problem-solving skills; Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns
Immigration sponsorship is not available for this position, Undergo additional background screens and/or drug/alcohol testing for customer credentialing, Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab
What They're Looking For.
Must Have
Five years of administrative or related work experience
Nice to Have
Bachelor’s degree, Intermediate proficiency in MS Office (Outlook, Excel, PPT), Experience successfully managing multiple, competing priorities to meet deadlines, Excellent verbal and written communication skills, with a customer service focus, Organizational skills and attention to detail, Experience anticipating needs, being resourceful, and using sound judgment and tact, Critical thinking, analytical, and problem-solving skills, Learning Experience quickly gaining knowledge of organizational operations, procedures, and staff, Experience working independently, as well as collaborating in a team environment, Reliability, flexibility and approachability, Process oriented, adaptable, reliable, flexible and approachable
What You'll Do.
Perform general administrative duties in support of individuals
and business processes
and analyze basic information for inclusion in reports or presentation materials
and tables to support business insights and decision-making
Coordinate meeting logistics
including reserving conference rooms
and preparing materials
Manage calendars across time zones and ensure leaders are where they need to be
when they need to be there
Support financial processes such as corporate card reconciliation
Arrange domestic and international travel
including visa processing
Provide HR-related support for hiring
Assist with processing legal contracts and maintaining accurate customer master data
Compile and edit presentation content from multiple sources and distribute reports to stakeholders
escalating issues when needed
Respond to routine correspondence following established procedures
Create and manage SharePoint sites and shared drives to keep teams organized
Communicate proactively to meet internal and external client needs
Maintain key relationships with customers and internal departments to understand and support customer expectations
Assist with customer issue resolution
including invoice discrepancies
Provide back-up support to other administrative team members as needed
Organize and maintain office systems
How You'll Work.
Team & Collaboration
Support senior leaders and helping drive business success; Work independently, as well as collaborating in a team environment; Maintain key relationships with customers and internal departments; Provide back-up support to other administrative team members
Communication Scope
Excellent verbal and written communication skills; Communicate proactively to meet internal and external client needs
Process & Methodology
Maintain program plans, Escalate issues when needed
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