BrainRocket
ExecutivePersonalAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Personal Assistant at BrainRocket. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, High capacity for multitasking, Problem-solving skills under tight deadlines. Manage an intensive calendar, coordinating meetings and cross-border calls across 3+ time zones simultaneously.. End-to-end organization of 15+ business and private trips per year, including complex visa processing, multi-d”
What You'll Achieve.
ensuring 100% compliance and zero expiration lapses
Industry & Context.
problem-solving skills under tight deadlines
Strict adherence to NDA/confidentiality protocols
What They're Looking For.
Must Have
3+ years of proven experience as a Personal / Executive Assistant to C-level management, preferably within international or marketing-driven companies, 100% Fluency in English (C1/C2 level, both written and verbal), Advanced user of MS Office suite (Word, Excel, PowerPoint, Outlook) and modern project management/productivity tools, High capacity for multitasking, Strict adherence to NDA/confidentiality protocols, Problem-solving skills under tight deadlines
What You'll Do.
Manage an intensive calendar
coordinating meetings and cross-border calls across 3+ time zones simultaneously.
End-to-end organization of 15+ business and private trips per year
including complex visa processing
multi-destination logistics
and corporate hospitality.
Maintain an up-to-date registry of 10+ personal and corporate documents (passports
ensuring 100% compliance and zero expiration lapses.
Act as the primary gatekeeper and point of contact between the Marketing
internal marketing sub-teams
and external global agencies.
Prepare data-backed reports
presentations (MS PowerPoint)
and operational briefs for weekly and monthly marketing alignment meetings.
How You'll Work.
Team & Collaboration
Seamless cross-functional communication within the marketing team and external partners.; Act as the primary gatekeeper and point of contact between the Marketing, internal marketing sub-teams, and external global agencies.
Communication Scope
100% Fluency in English (C1/C2 level, both written and verbal); Seamless cross-functional communication
Process & Methodology
process management, resource planning
Full Job Description
BrainRocket is a global company creating end-to-end tech products for clients across Fintech, iGaming, and Marketing. Young, ambitious, and unstoppable, we've already taken Cyprus, Malta, Portugal, Poland, and Serbia by storm. Our BRO team consists of 1,300 bright minds creating innovative ideas and products. We don’t follow formats. We shape them. We build what works, launch it fast, and make sure it hits. We are seeking a highly organized, data-driven Executive Personal Assistant to provide comprehensive administrative, operational, and lifestyle support to the Marketing Director. This role requires managing high-frequency scheduling across multiple time zones, high-volume travel coordination, and seamless cross-functional communication within the marketing team and external partners. Dubai, OAE (on-site) Key Responsibilities: Manage an intensive calendar, coordinating meetings and cross-border calls across 3+ time zones simultaneously. End-to-end organization of 15+ business and private trips per year, including complex visa processing, multi-destination logistics, accommodation, and corporate hospitality. Maintain an up-to-date registry of 10+ personal and corporate documents (passports, UAE residency/visas, insurances, asset certificates), ensuring 100% compliance and zero expiration lapses. Act as the primary gatekeeper and point of contact between the Marketing, internal marketing sub-teams, and external global agencies. Prepare data-backed reports, presentations (MS PowerPoint), and operational briefs for weekly and monthly marketing alignment meetings. Requirements: 3+ years of proven experience as a Personal / Executive Assistant to C-level management, preferably within international or marketing-driven companies 100% Fluency in English (C1/C2 level, both written and verbal) Advanced user of MS Office suite (Word, Excel, PowerPoint, Outlook) and modern project management/productivity tools High capacity for multitasking, strict adherence to NDA/confidenti
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