mPower
Administration
ExecutiveOperationsSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Operations Specialist at mPower. Skills: Operations management, Executive support, Process improvement. Serve as primary point of contact. Implement and coordinate administrative functions”
What You'll Achieve.
Deliver tangible operational results; Build and continuously improve organization
Industry & Context.
Identify operational issues; Recommend corrective actions; Support continuous improvement; Support organizational change initiatives; Collaborative problem-solving
What They're Looking For.
Must Have
Bachelor's degree, 7 years of experience, Oral and written communications skills, Knowledge of Federal policies, Knowledge of preparing federal government travel orders, Knowledge of federal government procurement, Microsoft Office Suite proficiency, Virtual meetings organization skills, Organizational and time management skills
What You'll Do.
Serve as primary point of contact
Implement and coordinate administrative functions
Provide administrative and technical support
Compile background materials
Prepare documentation
Monitor status of sensitive issues
Alert staff of required actions
Keep Scientific Director informed
Analyze organizational programs
Identify operational issues
Recommend corrective actions
Support continuous improvement
Support organizational change initiatives
Coordinate with representatives from within the organization
Attend meetings on behalf of Scientific Director
Document commitments and action items
Communicate follow-up requirements to staff
Monitor completion of assigned action items
Review public-facing website content
Provide recommendations and feedback
Prepare administrative documents
Review administrative documents
Process administrative documents
Manage calendars for Scientific Director
Maintain calendars for Scientific Director
Coordinate meeting schedules
Coordinate participants
Arrange representation at events
Relay requests for information
Relay requests for action
Ensure timely follow-up
Maintain administrative databases
Maintain tracking systems
Prepare management reports
Support office operations
Maintain staff location information
Assist with personnel-related administrative actions
Coordinate required approvals
Coordinate documentation
Participate in team meetings
Participate in supervisory meetings
Provide status updates
Identify potential roadblocks
Support collaborative problem-solving
Support workload management
How You'll Work.
Team & Collaboration
Cross-functional coordination; Collaborative problem-solving; Workload management
Communication Scope
Oral communication; Written communication
Full Job Description
## Description mPower is looking for a well-rounded Executive Operations Specialist to join our team. Our team consists of experts and professionals who have experience in management, administration, consulting, and technology. This position seeks to implement positive mission-oriented change, to deliver tangible operational results, and to build and continuously improve the organization. ## Job Responsibilities Serve as the primary point of contact for the Scientific Director with clients, staff, federal agencies, universities, foundations, congressional offices, and the public. Implement and coordinate administrative functions for the Scientific Director, ensuring leadership remains informed of organizational activities, issues, and developments that may impact operations or mission objectives. Provide administrative and technical support for meetings, conferences, and special events by compiling background materials, preparing documentation, coordinating logistics, and developing reports, briefings, and recommendations based on gathered information. Monitor the status of sensitive issues, special concerns, and projects; track milestones and deadlines; alert staff of required actions; and keep the Scientific Director informed of potential risks, delays, or problem areas. Analyze organizational programs, activities, and reports to identify operational issues, recommend corrective actions, and support continuous improvement and organizational change initiatives. Serve as primary point of contact by coordinating with representatives from within the organization on matters of interest to the Scientific Director. Attend meetings on behalf of the Scientific Director as assigned, document commitments and action items, communicate follow-up requirements to staff, and monitor completion of assigned action Review public-facing website content for accuracy, completeness, and currency, providing recommendations and feedback to designated website managers. Prepare, review, and
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