Oceans
Information Technology and Services
ExecutiveOperationsPartner
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“Executive Operations Partner at Oceans. Skills: Executive operations, Workflow management, Organizational coordination. Manage executive inbox. Categorize urgent matters”
What You'll Achieve.
Improve operational efficiency; Create organizational clarity; Help leadership focus on priorities
Industry & Context.
Problem solving
Split shift, In-person training
What They're Looking For.
Must Have
3–6+ years of experience in executive operations, 3–6+ years of experience in business operations, 3–6+ years of experience in founder support, 3–6+ years of experience in operations coordination, 3–6+ years of experience in project management
Nice to Have
Experience with AI-enabled operational workflows, Experience with productivity systems
What You'll Do.
Manage executive inbox
Categorize urgent matters
Create actionable summaries
Coordinate calendar management
Support executive travel
Prepare briefing materials
Review operational reporting
Surface recommendations
Maintain accountability
Coordinate operational workflows
Support cross-functional execution
Support organizational initiatives
Support operational process consistency
Identify workflow efficiency opportunities
Support AI-enabled workflows
Assist with automation initiatives
Contribute to operational systems
Apply systems thinking
Coordinate executive initiative scheduling
Coordinate executive initiative communications
Coordinate executive initiative logistics
Support operational aspects of thought leadership
Support operational aspects of partnership activities
Support operational aspects of business development
Review communications
Maintain communication standards
Maintain organizational documentation
Serve as coordination point
Support creation of operational systems
Support maintenance of operational systems
Support creation of operational processes
Support maintenance of operational processes
Document best practices
Contribute to process standardization
Help strengthen operational infrastructure
Maintain organised documentation
Maintain operational knowledge repositories
How You'll Work.
Team & Collaboration
Executive leadership; Operational stakeholders; Cross-functional teams; Strategic partners; Operations Manager
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project management
Full Job Description
_Real opportunities. Real impact. Your career, redefined._ (NOTE: A human reviews every application at Oceans, so please apply for only one position and only once a year—if you're a better fit for another role, we’ll route your application accordingly and if we’re not quite ready for you, we’ll reach back out later.) At Oceans, we help the best and brightest of Sri Lanka to take advantage of opportunities that otherwise wouldn’t be available to them, while supporting entrepreneurs around the world. Our community (we call them Divers) don’t do surface work—they go deep to solve complex challenges and make a real impact. And in doing so, they support bold ideas and expand their skills, broaden their expertise, and grow their careers, all without having to leave family and friends. As an**Executive Operations Partner** , you will play a critical role in supporting the leadership team of a rapidly scaling AI and robotics company during a period of significant growth and expansion. You’ll work closely with executive stakeholders to improve organizational execution, coordinate strategic initiatives, optimize operational workflows, and help leadership operate at maximum effectiveness. This role is ideal for someone who combines exceptional organizational ability with strong operational instincts, systems thinking, and a proactive ownership mentality. You thrive in fast-moving environments, enjoy creating structure from ambiguity, and are energised by helping leaders and teams execute at a higher level. Rather than functioning as a traditional executive assistant, you'll serve as a trusted operational partner working across executive support, business operations, workflow optimization, reporting, communications, and organizational coordination. ### Accountability Your success as an Executive Operations Partner will be defined by your ability to improve operational efficiency, create organizational clarity, and help leadership focus on high-impact priorities. Here’s how you’
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