Arc XP
ExecutiveOperationsManager
“Executive Operations Manager at Arc XP. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Partner with the President on day-to-day business operations, helping align priorities, workflows, and communication across the organization.. Support the operating rhythm of the business, including planning cycles, leadership meetings, and ongoing team cadences.”
What You'll Achieve.
ensure Arc XP operates with clarity, consistency, and execution; strengthening alignment; improving workflows; helping leadership priorities translate into action; enabling effective execution across teams; improving how work gets done; ensuring priorities move forward; helping leaders operate more effectively; improve organizational effectiveness and team alignment; improve internal communication; improve efficiency and reduce manual work; building stronger processes; clearer alignment; more effective execution
Industry & Context.
Identify operational inefficiencies or gaps and recommend practical improvements to processes and workflows.
With certain exceptions for newsgathering and business travel, we work on-site five days a week.
What They're Looking For.
Must Have
Experience in operations, program coordination, business operations, or chief-of-staff–like roles., organizational and prioritization skills, with the ability to manage multiple workstreams., Clear and effective communication skills, especially when coordinating across teams., Ability to anticipate needs, identify gaps, and follow through on execution., Sound judgment and discretion when working with sensitive or confidential information., Comfort working in a fast-paced environment with shifting priorities.
Nice to Have
Experience in SaaS, media, or technology organizations., Exposure to operational planning, project management, or business operations., Familiarity with tools such as Google Workspace, Slack, Jira/Asana, or similar platforms., Interest in workflow optimization, automation, or AI-enabled productivity tools.
What You'll Do.
Partner with the President on day-to-day business operations
helping align priorities
and communication across the organization.
Support the operating rhythm of the business
including planning cycles
and ongoing team cadences.
Help track key initiatives and commitments
ensuring follow-through and surfacing risks or delays.
Coordinate cross-functional work by clarifying dependencies
and next steps across teams.
Prepare materials and structure for leadership discussions to support clear
efficient decision-making.
Identify operational inefficiencies or gaps and recommend practical improvements to processes and workflows.
Support execution of cross-functional projects that improve organizational effectiveness and team alignment.
Partner with Finance and other functions to support planning
and coordination of business activities.
Improve internal communication by ensuring updates
and priorities are clearly documented and shared.
or lightweight automation that improve efficiency and reduce manual work.
How You'll Work.
Team & Collaboration
Partnering closely with the President; strengthening alignment; improving workflows; helping leadership priorities translate into action; enabling effective execution across teams; supporting operating rhythms; coordinating initiatives; improving how work gets done; connecting work across teams; ensuring priorities move forward; coordinating across teams; supporting execution of cross-functional projects that improve organizational effectiveness and team alignment; improving internal communication; ensuring updates, decisions, and priorities are clearly documented and shared
Communication Scope
Clear and effective communication skills, especially when coordinating across teams.; Improve internal communication by ensuring updates, decisions, and priorities are clearly documented and shared.
Process & Methodology
program coordination, managing multiple workstreams, tracking key initiatives and commitments, coordinating cross-functional work, supporting execution of cross-functional projects
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