MatX
ExecutiveOperationsCoordinator,OfficeoftheCEO
“Executive Operations Coordinator, Office of the CEO at MatX. Skills: Calendar management, Communications, Meeting support, Operational support. Own the CEO's schedule. Handle and prioritize incoming emails”
What You'll Achieve.
Protect and multiply CEO's time; Turn calendaring, communications, and logistics into a multiplier; Start filling gaps independently; Draft follow-up emails; Figure out next steps and owners during meetings; Proactively suggest comms; Track meeting action items; Keep machinery running once strategy is set; CEO doesn’t ask about logistics anymore; Drafting communications; Driving follow-through on projects; Functioning as a true third of this team
Industry & Context.
Synthesize information; Challenge assumptions; Solve problems independently
Discretion is a baseline requirement, Access to sensitive conversations, Access to personal information, Requires access to information subject to U.S. export controls
What They're Looking For.
Must Have
Bachelor's degree equivalent or 1–3 years of professional experience, Time spent in a startup-like environment at a tech company or similar, critical thinking to quickly synthesize information and challenge assumptions, Comfort with ambiguity, Ability to influence cross-functional stakeholders and drive outcomes without direct authority, Based in or willing to relocate to the Bay Area, All candidates must be authorized to work in the United States, work from our offices in Mountain View Tuesdays-Thursdays, capacity to perform job functions in compliance with U. S. export control laws without obtaining a license from U. S. export control authorities
Nice to Have
Tech company experience
What You'll Do.
Own the CEO's schedule
Handle and prioritize incoming emails
Prepare meeting agendas
Support execution of company initiatives
Book personal appointments
How You'll Work.
Team & Collaboration
Proactively look for ways to help team members; Understand that clear communication increases speed; Accomplish tasks as a group
Communication Scope
Draft routine communications; Send action items to team members; Work with CEO on follow-up
Process & Methodology
Track project deliverables, Coordinate across teams, Flag when something's slipping
Applying for this Executive Operations Coordinator, Office of the CEO role?
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