Spare
G&A
ExecutiveOperations
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Operations at Spare. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Founder support. Travel, logistics, and scheduling”
What You'll Achieve.
keeps them focused on what matters most; make Spare a place people want to show up to; making sure the team experience reflects Spare's standards; making things run well; own a function the whole company depends on; made it invisible; take pride in a well-run space; keep founder travel, scheduling, and office operations running in parallel without dropping anything on either side; track what is open, what is at risk, and what needs a nudge without being asked; do not check whether it is handled; desk is ready; Nobody questions whether the office is well-run; It is all handled; know what a founder needs before they ask; know when the office needs attention before anyone flags it; act independently on the right things and surface the rest; handle it with care; notice when something is off and fix it before anyone asks; energized by things running well, not by being seen doing them; build technology that helps cities move people; operate internally is part of what makes us worth trusting externally; own the experience of everyone who walks through the door; run a function the whole company relies on
Industry & Context.
full-time presence at our Vancouver HQ, 5 days per week in-office
What They're Looking For.
Must Have
supported senior leaders or founders, run or contributed to office operations, exceptionally organized, reliable, exercise good judgment and discretion, handle sensitive information with care, low ego and high ownership
Nice to Have
good taste
What You'll Do.
Founder support, Travel, logistics, and scheduling, Office, events, and culture
How You'll Work.
Team & Collaboration
work directly with the three co-founders; support for the broader leadership team; work directly alongside three co-founders
Full Job Description
Location: Vancouver, BC (in-office) Team: G&A, reporting to Manager, Strategic Projects Employment Type: Full time, 5 days per week in-office THE ROLE A company that moves fast needs someone who keeps it running well. Spare builds AI-powered software that helps cities deliver better transit. Over 250 communities around the world rely on us today. We are growing fast and the internal operations that hold everything together need to match that pace. Executive Operations (EO) sits at the centre of how Spare runs day to day. You work directly with the three co-founders, owning the logistics, support, and coordination that keeps them focused on what matters most. You also own the in-office experience: the environment, events, and culture that make Spare a place people want to show up to. Everything in your scope is connected: founder support, office operations, events, culture. Some of the physical work is outsourced, but you own the full picture: the judgment calls, the relationships, and the standard. If you are excellent at making things run well, find that work genuinely satisfying, and want to own a function the whole company depends on, then keep reading. This role requires a full-time presence at our Vancouver HQ. WHAT YOU'LL OWN Founder support. You get to know how each of the three co-founders works, with some support for the broader leadership team. What they need, when they need it, and how they prefer things handled. The scope is focused: there is no inbox management or traveling with executives. But what you do handle (life event gifts, client hospitality, welcome notes, ad-hoc requests) you handle with the right taste, timing, and discretion. This is where anticipation and judgment matter most. Travel, logistics, and scheduling. When founders travel, you own it end to end: flights, hotels, itineraries, restaurant reservations. The volume varies by individual but the standard doesn't. You support their calendars and handle meeting logistics as needed. You al
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