Boeing
ExecutiveOfficeAdministrator(EOA)
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Office Administrator (EOA) at Boeing. Skills: Executive support, Calendar management, Travel coordination, Expense reconciliation. Prioritize actions and anticipate needs. Schedule meetings, including emergent ones”
Industry & Context.
Available for east coast hours, Satisfy Conflict of Interest assessment, Meet U. S. export control compliance requirements (U. S. Person)
What They're Looking For.
Must Have
3+ years of experience as an Office Administrator supporting an Executive Leader, 3+ years of experience providing administrative support to multiple customers, 3+ years of experience managing executive schedules and calendars using Microsoft Outlook across multiple time zones, 3+ years of experience supporting and engaging with executives and their leadership teams, 3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
Nice to Have
Bachelor’s degree or higher, 3+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges, 3+ years of experience in a role which required interpersonal and communication skills, Experience leveraging technology and business applications to manage and interpret data, Experience using collaboration tools (e. g. , Microsoft Teams), Experience building positive relationships with peers and leaders, Experience acting as a liaison between executives and their support staff
What You'll Do.
Prioritize actions and anticipate needs
including emergent ones
Manage executive calendars
Coordinate business travel arrangements
Generate expense reports
Track organizational information
Plan internal and external events
Process communications
Track conference room schedules
Support resource acquisition
Assist with onboarding
How You'll Work.
Team & Collaboration
Coordinate with other senior executive offices; Engage with executives and their leadership teams; Collaborate effectively with peers and leaders; Act as a liaison between executives and support staff
Communication Scope
Communicate a wide variety of information with multiple audiences, both verbally and in writing
Full Job Description
Executive Office Administrator (EOA) **Company:** The Boeing Company Boeing Information Digital Technology & Security (IDT&S) is currently seeking an **Executive Office Administrator (EOA)** in Ridley Park, PA; Berkeley, MO; North Charleston, SC; Plano, TX; or Seattle, WA to support executives within the Enterprise AI & Data (EAI&D) organization. The successful candidate will support the Enterprise AI & Data (EAI&D) Leadership Team by managing calendars for 3 directors; coordinating domestic travel and reconciling expenses reports; prioritizing meetings to support the rhythm of business; coordinating with other senior executive offices across Boeing; scheduling conference rooms and coordinating meeting logistics; coordinating internal and external event logistics; handling procurement invoices and other responsibilities to support the group. The EOA will work in a fast paced and dynamic environment and must have strong interpersonal, organizational, collaborative, and time management skills. As the EOA, you will need to be available for east coast hours no matter the location you are in. **Position Responsibilities:** * Prioritizes actions and proactively anticipates needs and flow of the business to ensure a smooth operating rhythm with the assigned Directors * Schedules meetings, and as directed critically emergent meetings with short notice * Uses judgement and understanding of business to prioritize leader calendars * Coordinates and processes domestic and international business travel arrangements, monitors travel logistics, generates expense reports, provides visibility of report status, and assists in reconciling corporate credit card charges and verifying payments to ensure timely and accurate reimbursement * Tracks and maintains information relevant to organizational operations and schedules which may include staff meeting notes and action items * Plans and implements logistics for senior executive-level internal and external events * Processes and screens
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