Boeing
ExecutiveOfficeAdministrator(EOA)
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Office Administrator (EOA) at Boeing. Skills: Executive support, Calendar management, Travel coordination, Communication. Prioritize actions and anticipate needs. Schedule meetings and emergent meetings”
Industry & Context.
Available for east coast hours, Satisfy Conflict of Interest assessment, Meet U. S. export control compliance requirements, Must be a U. S. Person
What They're Looking For.
Must Have
3+ years of experience as an Office Administrator supporting an Executive Leader, 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members, 3+ years of experience managing executive schedules and calendars using Microsoft Outlook across multiple time zones, 3+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements, 3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
Nice to Have
Bachelor’s degree or higher, 3+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges, 3+ years of experience in a role which required interpersonal and communication skills, Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution, Experience using collaboration tools (e. g. , Microsoft Teams), Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly, Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication
What You'll Do.
Prioritize actions and anticipate needs
Schedule meetings and emergent meetings
Use judgment to prioritize calendars
Coordinate and process travel arrangements
Generate expense reports
Track and maintain organizational information
Plan and implement event logistics
Process and screen communications
Communicate information to multiple audiences
Track conference room schedules
Coordinate resource acquisition
Assist with onboarding contractors and employees
How You'll Work.
Team & Collaboration
Coordinate with other senior executive offices; Engage with executives and their leadership teams; Build positive relationships with peers and leaders; Collaborate effectively; Act as a liaison between executives and support staff
Communication Scope
Communicate a wide variety of information with multiple audiences, both verbally and in writing
Full Job Description
Executive Office Administrator (EOA) **Company:** The Boeing Company Boeing Information Digital Technology & Security (IDT&S) is currently seeking an **Executive Office Administrator (EOA)** in Ridley Park, PA; Berkeley, MO; North Charleston, SC; Plano, TX; or Seattle, WA to support executives within the Enterprise AI & Data (EAI&D) organization. The successful candidate will support the Enterprise AI & Data (EAI&D) Leadership Team by managing calendars for 3 directors; coordinating domestic travel and reconciling expenses reports; prioritizing meetings to support the rhythm of business; coordinating with other senior executive offices across Boeing; scheduling conference rooms and coordinating meeting logistics; coordinating internal and external event logistics; handling procurement invoices and other responsibilities to support the group. The EOA will work in a fast paced and dynamic environment and must have strong interpersonal, organizational, collaborative, and time management skills. As the EOA, you will need to be available for east coast hours no matter the location you are in. **Position Responsibilities:** * Prioritizes actions and proactively anticipates needs and flow of the business to ensure a smooth operating rhythm with the assigned Directors * Schedules meetings, and as directed critically emergent meetings with short notice * Uses judgement and understanding of business to prioritize leader calendars * Coordinates and processes domestic and international business travel arrangements, monitors travel logistics, generates expense reports, provides visibility of report status, and assists in reconciling corporate credit card charges and verifying payments to ensure timely and accurate reimbursement * Tracks and maintains information relevant to organizational operations and schedules which may include staff meeting notes and action items * Plans and implements logistics for senior executive-level internal and external events * Processes and screens
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