Pavago
Staffing and Recruiting
ExecutiveMarketingCoordinator-OperationsSupport
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Marketing Coordinator - Operations Support at Pavago. Skills: Marketing operations, Executive support, Content coordination, CRM management, GoHighLevel expertise. Manage calendars, scheduling, and executive coordination. Support day-to-day operational workflows and project tracking”
What You'll Achieve.
Consistent and timely content publishing; Organized and accurate CRM management; Zero missed lead follow-ups or communication gaps; High responsiveness and engagement across platforms; Well-maintained operational systems and digital assets; Execution across multiple moving priorities
Industry & Context.
U.S. Business Hours (PST Required)
What They're Looking For.
Must Have
Executive Assistant experience, Marketing Coordinator experience, Operations Support experience, Virtual Assistant experience, Digital Operations roles experience, Experience supporting founders, Experience supporting coaches, Experience supporting startups, Experience supporting entrepreneurial businesses, Proficiency with Google Workspace, Proficiency with Google Calendar, Proficiency with Google Drive, Proficiency with Google Sheets, Hands-on experience with GoHighLevel, Hands-on experience with CRM systems, Hands-on experience with marketing automations, Experience with Canva, Experience with Veed, Experience with OpusClips, Experience with short-form content tools, Understanding of LinkedIn management, Understanding of Facebook management, Understanding of Instagram management, Excellent written English communication skills, Highly organized with multitasking abilities, Ability to work independently with minimal supervision
Nice to Have
Experience inside coaching businesses, Experience inside agencies, Experience inside creator businesses, Experience inside consulting companies, Familiarity with email marketing, Familiarity with landing pages, Familiarity with paid ads support, Familiarity with community management, Experience using Slack, Experience using Notion, Experience using Airtable, Experience using ClickUp, Experience using HubSpot
What You'll Do.
and executive coordination
Support day-to-day operational workflows and project tracking
Handle inbox management and prioritize urgent communication
Maintain organized files
and internal documentation
and publish content across LinkedIn
and online communities
and audience interaction
Track engagement performance and content consistency
Help repurpose content into short-form assets and promotional materials
Build and manage workflows inside GoHighLevel
and lead nurturing systems
Maintain CRM hygiene and organized pipeline tracking
Ensure all lead communication and follow-ups happen on time
Edit short-form videos for social media
and community engagement
Create graphics and branded assets using Canva
Maintain consistent visual branding across platforms
Conduct research to build Ideal Client Profiles (ICPs)
Organize research findings into structured spreadsheets and CRM systems
Support outreach and marketing initiatives with clean data
Support light website updates and landing page changes
Assist with advertising campaign setup
technical integrations
and platform troubleshooting
Coordinate across tools and systems to keep operations running smoothly
How You'll Work.
Communication Scope
Excellent written English communication skills; Clear communication; Professional communication
Process & Methodology
Project tracking
Full Job Description
### **🚀 Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)** **Full-Time Remote | U.S. Business Hours (PST Required)** **Location:** Colombia, Mexico, Brazil, Costa Rica, Jamaica ### **💼 About This Opportunity** We’re hiring a highly organized and execution-focused **Executive Marketing Coordinator** to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication. This is not a passive assistant role. You’ll be deeply involved in: * marketing execution, * social media coordination, * CRM management, * content operations, * lead follow-up, * and day-to-day operational support. If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit. ### **🔥 What You’ll Own** ### **Executive & Operational Support** * Manage calendars, scheduling, and executive coordination * Support day-to-day operational workflows and project tracking * Handle inbox management and prioritize urgent communication * Maintain organized files, SOPs, and internal documentation * Ensure nothing falls through the cracks across ongoing projects ### **Social Media & Content Execution** * Create, schedule, and publish content across: * LinkedIn * Facebook * Instagram * online communities * Manage: * comments * DMs * community engagement * audience interaction * Track engagement performance and content consistency * Help repurpose content into short-form assets and promotional materials ### **GoHighLevel CRM & Marketing Automation** * Build and manage workflows inside **GoHighLevel** * Set up: * automations * follow-up sequences * email campaigns * lead nurturing systems * Maintain CRM hygiene and organized pipeline tracking * Ensure all lead communication and follow-ups happen on time ### **Video Editing & Creative Support** * Edit short-form videos for: * social media * marketing campaigns * communi
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