Pavago
Staffing and Recruiting
ExecutiveMarketingCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Marketing Coordinator at Pavago. Skills: Marketing operations, Executive support, Content coordination, Client communication, CRM management, Marketing automation. Manage calendars, scheduling, and executive coordination. Support day-to-day operational workflows and project tracking”
What You'll Achieve.
Consistent and timely content publishing; Organized and accurate CRM management; Zero missed lead follow-ups or communication gaps; High responsiveness and engagement across platforms; Well-maintained operational systems and digital assets; Execution across multiple moving priorities
Industry & Context.
Platform troubleshooting; Ensure nothing falls through the cracks across ongoing projects; Ability to work independently with minimal supervision
U. S. Business Hours (PST Required), Mexico, Colombia, Brazil, Costa Rica, Jamaica
What They're Looking For.
Must Have
Executive Assistant experience, Marketing Coordinator experience, Operations Support experience, Virtual Assistant experience, Digital Operations roles experience, Supporting Founders experience, Supporting Coaches experience, Supporting Startups experience, Supporting Entrepreneurial businesses experience, Google Workspace proficiency, Google Calendar proficiency, Google Drive proficiency, Google Sheets proficiency, GoHighLevel hands-on experience, CRM systems hands-on experience, Marketing automations hands-on experience, Canva proficiency, Veed proficiency, OpusClips proficiency, Short-form content tools proficiency, LinkedIn management understanding, Facebook management understanding, Instagram management understanding, Excellent written English communication skills, Highly organized with multitasking abilities, Ability to work independently with minimal supervision
Nice to Have
Experience inside Coaching businesses, Experience inside Agencies, Experience inside Creator businesses, Experience inside Consulting companies, Email marketing familiarity, Landing pages familiarity, Paid ads support familiarity, Community management familiarity, Slack proficiency, Notion proficiency, Airtable proficiency, ClickUp proficiency, HubSpot proficiency
What You'll Do.
and executive coordination
Support day-to-day operational workflows and project tracking
Handle inbox management and prioritize urgent communication
Maintain organized files
and internal documentation
Ensure nothing falls through the cracks across ongoing projects
and publish content across platforms
and community engagement
Track engagement performance and content consistency
Help repurpose content into short-form assets
Build and manage workflows inside GoHighLevel
Maintain CRM hygiene and organized pipeline tracking
Ensure all lead communication and follow-ups happen on time
Edit short-form videos for social media and marketing
Create graphics and branded assets
Maintain consistent visual branding across platforms
Conduct research to build Ideal Client Profiles
Conduct research to build Prospect lists
Conduct research to build Lead databases
Organize findings into structured spreadsheets and CRM
Support outreach and marketing initiatives with clean data
Support light website updates and landing page changes
Assist with advertising campaign setup
Assist with technical integrations
Assist with platform troubleshooting
Coordinate across tools and systems to keep operations running smoothly
How You'll Work.
Team & Collaboration
Coordinate across tools and systems to keep operations running smoothly; Support outreach and marketing initiatives with clean data; Coordinate across tools and systems to keep operations running smoothly
Communication Scope
Excellent written English communication skills; Communicate clearly and professionally; High responsiveness and engagement across platforms
Process & Methodology
Project tracking, Support day-to-day operational workflows and project tracking, Ensure nothing falls through the cracks across ongoing projects, Assist leadership with operational execution and project coordination
Full Job Description
### **Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours (PST Required) **Location:** Mexico, Colombia, Brazil, Costa Rica, Jamaica ### **About This Opportunity** We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication. This is not a passive assistant role. You’ll be deeply involved in: * Marketing execution * Social media coordination * CRM management * Content operations * Lead follow-up * Day-to-day operational support If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit. ### **What You’ll Own** ### **Executive & Operational Support** * Manage calendars, scheduling, and executive coordination * Support day-to-day operational workflows and project tracking * Handle inbox management and prioritize urgent communication * Maintain organized files, SOPs, and internal documentation * Ensure nothing falls through the cracks across ongoing projects ### **Social Media & Content Execution** * Create, schedule, and publish content across: * LinkedIn * Facebook * Instagram * Online communities * Manage: * Comments * DMs * Community engagement * Audience interaction * Track engagement performance and content consistency * Help repurpose content into short-form assets and promotional materials ### **GoHighLevel CRM & Marketing Automation** * Build and manage workflows inside GoHighLevel * Set up: * Automations * Follow-up sequences * Email campaigns * Lead nurturing systems * Maintain CRM hygiene and organized pipeline tracking * Ensure all lead communication and follow-ups happen on time ### **Video Editing & Creative Support** * Edit short-form videos for: * Social media * Marketing campaigns * C
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