Takeda
ExecutiveCoordinator–ResearchStrategy&Operations(RS&O)
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Coordinator – Research Strategy & Operations (RS&O) at Takeda. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Manage and maintain complex executive calendars and travel arrangements. Organize and support leadership meetings, functional events, and workshops/offsites, inclusive of agenda and content preparation, note-taking (making use of AI tools), and logistics”
What You'll Achieve.
maximize executive productivity; ensure the Head of RS&O can operate with maximum focus and impact in a fast-moving environment to ensure smooth and efficient operations within the organization; driving results; elevate capabilities of the team; keeping RS&O focused on strategic priorities and driving effective execution across the organization
Industry & Context.
Proactive problem-solving; resourceful in anticipating needs and resolving issues effectively
This role requires onsite presence a minimum of three days per week.
What They're Looking For.
Must Have
High school diploma/GED required, Minimum 8 years of relevant work experience or equivalent
Nice to Have
Associate or bachelor’s degree preferred, preferably within a BioPharma environment, Experience supporting senior leaders preferred
What You'll Do.
Manage and maintain complex executive calendars and travel arrangements, Organize and support leadership meetings, functional events, and workshops/offsites, inclusive of agenda and content preparation, note-taking (making use of AI tools), and logistics, Prepare, edit, and manage correspondence, presentations, reports, and other materials, Conduct research and compile data to support leader decision-making, Process purchase orders, invoices, expense reports, track expenses in line with company policies, Serve as an active member of the Research Admin Community of Practice (CoP), contributing to Research-wide attend meetings and actively supports enterprise advancement by aligning with CoP processes, Act as a knowledge source for all colleagues in assigned function, remaining up-to-date on policies and procedures, Support onboarding/offboarding logistics, employee development programs (e.
, trainings, promotions, etc.
), Proactively identify opportunities to develop and standardize share best practices and functional knowledge to elevate capabilities of the team, Provide administrative support for special projects as required, working in partnership with other functional team members, Serve as a role model and mentor to administrative colleagues, Seamless operational and administrative management of a global functional area (RS&O), Prioritize functional leadership time toward high-value strategic decisions, Coordinate global leadership meetings and working sessions with senior stakeholders (internal and external), Support planning and logistics for workshops, meetings, and offsites, Prepare presentations, summaries, and briefing materials for leadership, Support execution of transformation, continuous improvement, and change initiatives.
How You'll Work.
Team & Collaboration
Partner with both RS&O colleagues and administrative colleagues across Research, R&D and the enterprise to support leadership coordination; Serve as an active member of the Research Admin Community of Practice (CoP); Work effectively with global teams; Skilled at building relationships and managing interactions diplomatically; working across a matrixed organization
Communication Scope
Clear, concise, and professional written and verbal communication
Process & Methodology
Support execution of transformation, continuous improvement, and change initiatives
Full Job Description
By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s [Privacy Notice](https://jobs.takeda.com/privacynotice) and [Terms of Use](https://www.takeda.com/terms-and-conditions/). I further attest that all information I submit in my employment application is true to the best of my knowledge. ## **Job Description** # About the role: At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide. The Executive Coordinator in Research provides high-level administrative and operational support to the Head of Research Strategy & Operations (RS&O) and the R&SO leadership team, working both independently and as a member of a fast-paced team to manage complex schedules, communications, and information flow to maximize executive productivity. This role will be supporting a leader whose remit includes steering multifaceted enterprise initiatives, including high-profile, cross-enterprise projects are building towards Takeda’s Labs of Tomorrow. The Executive Coordinator functions as a trusted extension of the executive, exercising independent judgment, anticipating needs before they arise, and ensuring the Head of RS&O can operate with maximum focus and impact in a fast-moving environment to ensure smooth and efficient operations within the organization. The Executive Coordinator maintains the highest degree of professionalism, discretion, and confidentiality in representing a senior leader and the Research organization in all interactions, engaging with leaders at the highest levels both internally and externally and working effectively across a matrixed organization. The
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