KONE
manufacturing
ExecutiveCoordinator,APM
Neural analysis suggests this role is
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“Executive Coordinator, APM at KONE. Skills: coordination, advanced administrative support, meeting and events management, stakeholder communication. Provide coordination and advanced administrative support to the APM Area Leaders. Oversight and coordination related to the KONE Area office in Singapore”
Industry & Context.
What They're Looking For.
Must Have
Degree holder with at least 10 years of related experience like administrative, coordination or administrative management experience, communication skills, verbal and written and ability to communicate effectively with senior stakeholders and employees in English, Has a positive, pro-active, service and collaborative mindset, resourceful and able to complete task independently to defined timelines, Experience working in an Multi National Company and enjoys a multi-cultural work environment
Nice to Have
Advanced skills in Microsoft Products, including Office, Outlook, Word, Powerpoint, Excel, TEAMS and PowerBI, would be an advantage
What You'll Do.
Provide coordination and advanced administrative support to the APM Area Leaders
Oversight and coordination related to the KONE Area office in Singapore
primarily those based in Singapore
management and coordination of Area meetings and events
Coordinates APM ACT and APM Leadership Meeting agendas
summarizes action items and follows up actions post meetings
Manage and support group meeting coordination across multiple time zones
Creates and maintains APM Team sites
Supports Leaders to process invoices
purchase orders and other cost management processes and activities
Manages the corporate travel agency relationship
and approves standard expenditures
Prepare and collate Area presentation materials
reports and any other assigned documentation
Supports onboarding plans for new APM Leaders
Handles confidential information and maintains security of confidential company records and files
Support planning and organization of onsite and offsite meetings for Customers
Employees or other stakeholders
Supports leaders with organizing employee and customer events
including Townhalls and virtual and physical meetings
How You'll Work.
Team & Collaboration
work with senior stakeholders and employees; work in conjunction with EVP, APM Leaders and global leaders; work in conjunction with multiple business stakeholders; work in conjunction with APM/Global Communications; work with respective managers and stakeholders; work with colleagues
Communication Scope
verbal and written communication skills; ability to communicate effectively with senior stakeholders and employees in English
Process & Methodology
Forward planning, management and coordination of Area meetings and events, group meeting coordination, planning and organization of onsite and offsite meetings, proactive planning of programmes and activities
Full Job Description
KONE moves two billion people every day. As a global leader in the elevator and escalator industry, we employ over 60,000 driven professionals in more than 60 countries worldwide joined together by a shared purpose, to shape the future of cities. In 2024, we had annual net sales of EUR 11.1 billion. KONE has consistently been featured on Forbes list of World's Best Innovative Companies, World's Best Employers & World's Largest Public Companies. At KONE, we believe in teamwork and a work culture where everyone can be who they are. This is exactly what makes us strong and successful. **Why this role?** This role has responsibility to provide coordination and advanced administrative support to the APM Area Leaders in addition to oversight and coordination related to the KONE Area office in Singapore. The role will support APM leaders, primarily those based in Singapore. **What will you be doing?** _Executive support_ * Forward planning, management and coordination of Area meetings and events in conjunction with EVP, APM Leaders and global leaders * Coordinates APM ACT and APM Leadership Meeting agendas, summarizes action items and follows up actions post meetings, may attend as needed * Manage and support group meeting coordination across multiple time zones in conjunction with multiple business stakeholders * Creates and maintains APM Team sites in conjunction with APM/Global Communications, including update of distribution lists, publishing news items and management of regular items such as announcements. Completes content review and update on annual basis. * Supports Leaders to process invoices, purchase orders and other cost management processes and activities * Manages the corporate travel agency relationship, coordinates addition and removal of traveler profiles in relevant systems, manages vendor performance, escalates nonperformance and communicates key changes to KONE travelers. * Monitors, reviews, and approves standard expenditures to ensure that activities
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