Roche
healthcare
ExecutiveBusinessCoordinator&BioSafetySpecialist
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Business Coordinator & BioSafety Specialist at Roche. Skills: Executive Support, Leadership Management, Organizational Business Management, Biosafety Management. Act as the primary point of contact and gatekeeper for the Country managing complex calendars, travel, and high-priority communications. Support the leadership team’s administrative activities, including preparing agendas, documenting meeting minutes (when applicable), and tracking action items to ensure organizational alignme”
What You'll Achieve.
ensures operational excellence; seamless leadership coordination; full compliance with biological safety standards; improve organizational efficiency; maintain expenses within the defined budget; verify program compliance
Industry & Context.
Authority to stop any activity immediately in the event of imminent danger related to biological exposure, Authority to issue detailed biosafety regulations specific to the activities
What They're Looking For.
Must Have
master of software applications (excel, word and PowerPoint), Written and spoken French, Good written and spoken level of English
Nice to Have
A university degree is a plus, Minimum 5 years’ experience in the same filed in Pharmaceutical/Diagnostics industry will be an asset
What You'll Do.
Act as the primary point of contact and gatekeeper for the Country managing complex calendars
and high-priority communications
Support the leadership team’s administrative activities
including preparing agendas
documenting meeting minutes (when applicable)
and tracking action items to ensure organizational alignment
Facilitate communication between the CM and internal/external stakeholders
ensuring the CM is briefed and prepared for all engagements
and execution of organizational events
and corporate functions
Manage administrative workflows and special projects as assigned by the CM to improve organizational efficiency
Collaboration with finance and procurement team for purchase requisition creation
Establish a good relations with service providers and negotiate to maintain expenses within the defined budget
Ensure good record management of all contracts
according to the record management SOP
Ensure contracts are executed until service delivery and partners payment
and revise local biosafety policies and procedures
ensuring alignment with local laws
Roche Group requirements (K17)
and industry standards like the WHO Laboratory Biosafety Manual
Partner with line management to ensure risk assessments for potentially infectious materials are performed and periodically revised
Conduct regular inspections and surveillance of workplaces handling contaminated instruments to ensure compliance with biosafety levels and legal requirements
Organize health programs for employees
specifically managing Hepatitis vaccinations and Personal Protective Equipment (PPE)
Support line management in delivering documented biosafety training and maintaining procedures for reporting incidents or accidents involving infectious materials
Ensure procedures are in place for the legal disposal of biological waste and assist in qualifying outsourced vendors according to K15 and K17 standards
Coordinate interactions between the site
local biosafety authorities
ensuring all notifications and permits are fulfilled
Perform regular self-assessments to verify program compliance and report biosafety metrics
or gaps to site leadership
How You'll Work.
Team & Collaboration
Serve as a strategic collaborator to the Country Manager and the Leadership Team; Facilitate communication between the CM and internal/external stakeholders; Collaboration with finance and procurement team; Partner with line management to ensure risk assessments are performed; Support line management in delivering documented biosafety training; Coordinate interactions between the site, local biosafety authorities, and Group SHE; Report biosafety metrics, risks, or gaps to site leadership
Communication Scope
Good communication skills
Process & Methodology
Event Management, Organizational Business Management & Events, Operational Oversight, Manage administrative workflows and special projects
Full Job Description
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. ### ### The Position **The Opportunity** The Executive Business Coordinator & Biosafety Specialist serves as a strategic collaborator to the Country Manager and the Leadership Team. This role combines high-level executive support and organizational management with the specialized responsibility of serving as the site Biosafety Officer (BSO). The position ensures operational excellence, seamless leadership coordination, and full compliance with biological safety standards. **Main Responsibilities** Executive Support & Leadership Management \- Executive Assistant to the CM: Act as the primary point of contact and gatekeeper for the Country Manager; managing complex calendars, travel, and high-priority communications. \- Leadership Team Coordination: Support the leadership team’s administrative activities, including preparing agendas, documenting meeting minutes (when applicable), and tracking action items to ensure organizational alignment. \- Strategic Liaison: Facilitate communication between the CM and internal/external stakeholders, ensuring the CM is briefed and prepared for all engagements. Organizational Business Management & Events \- Event Management: Lead the planning, coordination, and execution of organizational events, including town halls, leadership retreats, and corporate functions. \- Operational Oversight: Manage administrative workflows and special projects as assigned by the CM to improve organizational efficiency. \- Collaboration with finance and procurement team for purchase requisition creati
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