Company
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant. Skills: Executive support, Calendar management, Travel arrangements. Manage complex business and personal calendars. Plan and prepare travel arrangements”
Industry & Context.
Excellent problem-solving skills; Curiosity and determination to find resolutions
Required travel – 10% travel to St. Louis office or other areas as needed., Mainly local travel within the Boston area as needed, Regularly required to stand, sit, talk hear & use hands and fingers to operate keyboards
What They're Looking For.
Must Have
3+ years’ experience in the support of senior-level executives, Advanced knowledge of Microsoft Office, including Excel, Word, PowerPoint, Access, and Outlook, Extensive meeting planning and travel arrangement experience, Advanced scheduling and planning skills with the ability to prioritize and be flexible while performing multiple, highly complex administrative tasks., Must be extremely detail oriented, Ability to communicate to the executive team and board members via written and verbal communication, Excellent problem-solving skills combined with curiosity and determination to find resolutions, Proven track record of success navigating large, complex corporations, preferably multinationals., sense of cultural awareness, Two or Four-Year College Degree
Nice to Have
Works well in a collaborative/cross-functional willing to roll up sleeves to help other EAs when needed
What You'll Do.
Manage complex business and personal calendars
Plan and prepare travel arrangements
Coordinate invitations for meetings and conference calls
and track expense reports
Exercise independent judgment or decision making
Assist in presentation preparation
Prepare PowerPoint presentations
compose and edit business and personal letters
and prepare materials
Coordinate internal and external meeting requests
Act as project administrator and team member
Prioritize and handle all communications
Respond to inquiries/requests on behalf of executives
Advise executives of pending circumstances
Perform basic administrative duties
Acquire in-depth knowledge of company policies
Act as an ambassador on behalf of company
Performs other job-related duties
How You'll Work.
Team & Collaboration
Collaborate with other EAs; Collaborate with senior executives; Works well in a collaborative/cross-functional environment; Willing to roll up sleeves to help other EAs
Communication Scope
Ability to communicate to the executive team and board members via written and verbal communication
Process & Methodology
Act as project administrator
Full Job Description
Executive Assistant **Job Purpose** The Executive Assistant (EA) plays an essential role in the support and success of 2 Executive Team leaders (e.g., Chief Marketing Officer, Chief Corporate Affairs Officer) and the Senior Vice Presidents within those functions. The EA must possess critical thinking skills, remain adaptable, thrive in a fast-paced environment, and perform complex and diverse duties in support of the leadership team. The EA will also collaborate with other EA’s and senior executives, providing advanced administrative support for multiple programs and projects. This role will be located at our Support Center in Newton, Massachusetts and will be in office 3 days per week. **Duties & Responsibilities** The primary responsibilities of this job include, but are not limited to: * Manage complex business and personal calendars for multiple senior level leaders * Plan and prepare travel arrangements (air/hotel/car), domestic and international, that comply with Company policy * Coordinate invitations for meetings and conference calls and resources, including video setup and conference room reservations * Prepare, submit, and track expense reports * Exercise independent judgment or decision making while the executives are absent, as situations require * Assist in presentation preparation, researching and compiling data as needed, relative to Panera and outside activities. * Prepare PowerPoint presentations using advanced audio/video insertions, transitions, and animation * Generate, compose and edit business and personal letters, emails, memos, and proposals * Collect, compile, and prepare materials concerning budgets, statistical data, historical information, personnel data, or specialized information upon request * Coordinate internal and external meeting requests, including but not limited to booking rooms, making photocopies, ordering meals, set-up/clean-up of meeting space, negotiating hotel room/banquet pricing, arranging conference facilities, coordina
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