N26
ExecutiveAssistanttotheChiefOperatingOfficer
Neural analysis suggests this role is
optimal for Executive candidates.
“Executive Assistant to the Chief Operating Officer at N26. Manage complex calendars. Vet and prioritize meeting cadence”
Industry & Context.
Problem-solving capabilities; Assess and analyze data; Assess and analyze information; Assess and analyze communications; Assess relevance of information; Assess priority of information; Overcome conflict
What They're Looking For.
Must Have
At least five years of relevant work experience as an Executive Assistant supporting senior executives or leaders, Fluent in business-level English
Nice to Have
Previous experience leading an administrative office, Project management experience, German language skills
What You'll Do.
Manage complex calendars
Vet and prioritize meeting cadence
Optimize scheduling on an ongoing basis
Act as gatekeeper for COO
Review incoming requests
Assess purpose of requests
Assess objective of requests
Assess desired outcomes of requests
Review communications to COO
Handle communications for COO
Reassign communications for COO
Prioritize communications for COO
Assess information flow
Assess communication flow
Prevent COO involvement in office management issues
Prevent COO involvement in team issues
Prevent COO involvement in daily interruptions
Manage inquiries unilaterally
Bring inquiries to Chief of Staff attention
Manage projects as directed
Oversee projects as directed
Develop project plans
Follow up on project deadlines
Provide reminders on project deadlines
Follow up on action items
Provide reminders on action items
Follow up on deliverables
Provide reminders on deliverables
Manage logistics for events
Oversee logistics for events
Plan small scale events
Plan large scale events
Prepare travel itineraries
Prepare national travel itineraries
Prepare international travel itineraries
Purchase flight tickets
Arrange accommodation
Arrange ground transportation
Manage visa requirements
Manage security measures
Complete administrative duties
Complete logistical duties
Submit expense reports
Submit reimbursement requests
Perform financial administration
Build relationships with team members
Build relationships with direct reports
Build relationships with internal executives
Build relationships with external stakeholders
Build relationships with external clients
Build relationships with external partners
Partner with other Executive Assistants
Drive efficiency for Executive Leadership Team
Improve processes for Executive Leadership Team
Support business continuity
Support COO initiatives
Act as advocate for COO
Report into N26 Executive Office
Be integral team member to executive support staff
How You'll Work.
Team & Collaboration
Team collaboration; Executive Leadership Team; Executive support staff
Communication Scope
Written communication skills; Presentation preparation
Process & Methodology
Project management
Full Job Description
About the opportunity We have an exciting opportunity to join the N26 Executive Office as Executive Assistant to our Chief Operating Officer (COO). At N26, our team of Executive Assistants provide high-level management support, clerical and business assistance, plus direction and guidance to support in the achievement of strategic priorities and business goals and objectives. This opportunity will allow you to see what the daily life of a C-Level executive is like, how N26 is managed, and how our senior management works together. Objectives The Executive Assistant is responsible for providing sophisticated administrative and operational support while contributing to projects that help drive business priorities and strengthen team collaboration in a way that facilitates the executive and teams being their most productive and effective. Taking direction from the Chief of Staff of the N26 Executive Office, the Executive Assistant is ultimately responsible for ensuring seamless back office and logistical support for the Chief Operating Officer of N26. In this role, you will: Assist in managing competing executive time, focus, and priorities in line with strategic objectives and short-term goals and objectives, assessing any shift in priorities as appropriate through the following: Manage complex calendars, across multiple time zones including vetting, prioritising, and providing recommendations on meeting cadence, time spent, and optimising scheduling on an ongoing basis. Act as a gatekeeper for the COO, by reviewing incoming requests and assessing the purpose, objective, and desired outcomes of requests. You will review communications to the COO and handle, reassign or prioritize these for the executive in line with identified and understood priorities and areas of responsibility with the team and business. Assess and manage the flow of information, communications, and access to the COO. Use your judgment to prevent unnecessary involvement of the COO in day-to-day offi
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