Pavago
Staffing and Recruiting
ExecutiveAssistanttoFounder
“Executive Assistant to Founder at Pavago. Skills: Calendar Management, Communication, AI Tools, Organization. Manage Founder's calendar. Manage Founder's scheduling”
What You'll Achieve.
Well-organized calendars and inboxes; Smooth meeting coordination and follow-ups; Accurate and clean CRM management; Fast and professional client onboarding; Reliable operational execution and communication; High trust from leadership and stakeholders
Industry & Context.
U.S. Business Hours (PST Overlap Required)
What They're Looking For.
Must Have
Experience supporting founders, Experience supporting executives, Experience supporting leadership teams, Startup or fast-paced company experience, Written English communication skills, Proficiency with Google Workspace, Proficiency with Slack, Proficiency with HubSpot or CRMs, Comfortable with Loom, Comfortable with Tella, Comfortable with async communication tools, Intermediate to advanced AI tool usage, Organization and follow-through, Ability to work independently
Nice to Have
Experience with Notion, Experience with Obsidian, Experience with Airtable, Experience with Canva, Experience with Calendly, Experience with SavvyCal, Experience with SignWell, Agency or small team environment experience, Client onboarding or customer operations experience
What You'll Do.
Manage Founder's calendar
Manage Founder's scheduling
Manage Founder's priorities
Manage Founder's daily coordination
Monitor and respond to emails
Prioritize critical communication
Schedule meetings with clients
Schedule meetings with vendors
Schedule meetings with internal teams
Prepare meeting agendas
Prepare meeting context
Prepare meeting notes
Send meeting summaries
Coordinate onboarding for new clients
Collect required documents
Collect required assets
Collect required information
Maintain organized communication
Maintain accurate CRM records
Support operational admin tasks
Communicate with vendors
Draft operational documents
How You'll Work.
Team & Collaboration
Act as a key operational partner; Ensure smooth coordination between Founder, clients, and internal teams; Track follow-through and accountability across stakeholders
Communication Scope
Clear and professional communication; Written English communication skills; Async communication
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