ExecutiveAssistanttoChair,Pathology

**_Job Details_** The Executive Assistant to a Senior Vice President will coordinate and manage executive scheduling, prepare and organize business materials and plans, and support the preparation of meeting materials. The Executive Assistant assists in the day-today operations of the SVP's office. Responsible for handling incoming calls, greeting and assisting guests and visitors to the Office of SVP. Assists in electronic and paper filing, inventory, calendar, scheduling, and recordkeeping, reports, presentations, and projects (clerical aspects), distribution of mail, and other duties as assigned. Must be detail oriented and able to handle confidential information in professional manner. **_Job Description_** * Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. * Manages the SVP’s calendar, including making appointments and prioritizing the most sensitive matters with an understanding of urgent, critical and/or confidential matters. * Manages individual or department schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information. * Manages project plans, scheduling and program reporting requirements on behalf of the SVP. * Coordinates support for meetings and training events, planning in advance and providing follow up and feedback to SVP and participants. * Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion. * Answers incoming calls, greets visitors and guests, directing them as appropriate. * Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Attends required meetings and prepares recording of meeting minutes when appropriate. * Sustain professionalism and confidentiality with all materials and exercise caution when interfacing wi