Sanofi
ExecutiveAssistant-StrategyandOperations-SPC
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant - Strategy and Operations - SPC at Sanofi. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, administrative support, operations, event support, MS Office, collaboration tools, organization and time-management, purchase orders, expense management, written and verbal communication, interpersonal skills, AI-enabled tools, digital platforms. Coordinate travel bookings and proce”
What You'll Achieve.
ensuring seamless execution of strategic programs; enabling the Strategy & Operations team to focus on high-impact work
Industry & Context.
Proactive problem-solver with follow-through
What They're Looking For.
Must Have
High School diploma, 2–4 years of experience in administrative support, operations, or event support, Proficiency in MS Office (Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Smartsheet), organization and time-management skills with ability to prioritize multiple deadlines, Experience with purchase orders and expense management, Excellent written and verbal communication skills with attention to detail, interpersonal skills and ability to work across diverse stakeholder groups, Familiarity with AI-enabled tools and digital platforms to support efficiency
Nice to Have
Bachelor's degree, healthcare/pharma preferred, Experience supporting senior-level teams or executives in an administrative or coordination capacity, Familiarity with pharmaceutical commercial operations, Experience processing vendor contracts or NDAs, Exposure to data visualization tools (Power BI, Tableau) a plus
What You'll Do.
Coordinate travel bookings and process expense reports
and ground transportation
Coordinate speaker logistics for programs and events
including travel arrangements and day-to-day communication
Assist with logistics for internal meetings and events
including registration
Support virtual event coordination as needed
including platform setup
attendee communications
Coordinate post-event shipment and materials management
and reconciliation of event materials and supplies
Assist with processing NDAs
Purchase Orders (POs)
and invoices in Coupa
Support the administrative elements of NALT and ComOps biweekly meetings
including coordinating meeting times
collecting and organizing content
and distributing agendas and pre-reads
Capture meeting notes
distribute action items
and coordinate follow-up across teams for internal Strategy & Operations meetings and workstream calls
and maintain program assets (scripts
visuals) and deliverable trackers
Support JD and org chart formatting
and version maintenance
Coordinate calendars and internal communications for the team
Prepare and distribute meeting materials and summary documents
Maintain organized file repositories and ensure version control
Track project timelines
and status updates across multiple initiatives in collaboration with the Portfolio Operations Manager
Coordinate slide deck development with vendors or internal teams for leadership programs and workstream meetings
including gathering inputs
managing review cycles
and ensuring timely delivery
Identify opportunities to streamline administrative workflows and improve ways of working
How You'll Work.
Team & Collaboration
key connector across internal teams, external vendors, and stakeholders; work across diverse stakeholder groups; collaborative team player comfortable working across matrixed organizations; coordinate follow-up across teams; Coordinate slide deck development with vendors or internal teams
Communication Scope
Excellent written and verbal communication skills; internal communications
Process & Methodology
Track project timelines, deliverables, and status updates across multiple initiatives, resource planning
Full Job Description
**Job Title:** Executive Assistant - Strategy and Operations - SPC **Location:** Cambridge, MA **About the Job** Join the team transforming care for people with immune challenges, rare diseases, cancers, and neurological conditions. In Specialty Care, you’ll help deliver breakthrough treatments that bring hope to patients with some of the highest unmet needs. **About Sanofi** We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. At Sanofi, we chase the miracles of science to improve lives. We're seeking a detail-oriented, proactive Administrative Assistant to join our Specialty Care North America (SPC NA) Strategy and Operations team in support of operational programs, leadership meetings, and key initiatives across Specialty Care. The Strategy and Operations Office is growing to support key strategic initiatives and operational excellence. This role will work closely with the Head of Strategy & Operations and the Portfolio Operations Manager, serving as a key connector across internal teams, external vendors, and stakeholders. **This role is essential to ensuring seamless execution of strategic programs and enabling the Strategy & Operations team to focus on high-impact work.** _**Main Responsibilities:**_ **Event & Meeting Logistics** * Coordinate travel bookings and process expense reports, including flights, hotels, and ground transportation * Coordinate speaker logistics for programs and events, including travel arrangements and day-to-day communication * Assist with logistics for internal meetings and events, including registration, rooming lists, catering, AV setup, calendar management, transportation, and space planning * Support virtual event coordi
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