Assist World
Operations
ExecutiveAssistant&StrategicOperationsCoordinator|AI&SalesforceProficient
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant & Strategic Operations Coordinator | AI & Salesforce Proficient at Assist World. Skills: Executive Support, Strategic Operations Coordination, AI and Workflow Optimization, Research and Operations, Strategic Support. Manage multiple inboxes and calendars across two companies. Prioritize communications and flag urgent matters”
What You'll Achieve.
The executive becomes significantly more organized and focused; Communication workflows become streamlined; AI tools and systems are leveraged more effectively; Operational bottlenecks are proactively identified and solved; The assistant evolves into a trusted strategic partner and extension of leadership
Industry & Context.
Anticipate challenges; Driving operational efficiency; Problem-solving ability; Proactively solve problems; Solutions-oriented; Motivated by solving problems
What They're Looking For.
Must Have
Prior experience as an Executive Assistant, Operations Coordinator, Chief of Staff Assistant, or similar high-level support role, Excellent written and verbal English communication skills, organizational and time-management abilities, Experience managing executive inboxes and calendars, Comfortable handling confidential information, High attention to detail and follow-through, internet research and analytical skills, Self-starter with initiative and problem-solving ability, proficiency with Claude AI or similar AI productivity tools, Familiarity with Gmail, Google Workspace, and common productivity tools, Experience with project management platforms and SOP documentation, Comfortable learning new software quickly
Nice to Have
Familiarity with CRM systems such as Salesforce is a plus
What You'll Do.
Manage multiple inboxes and calendars across two companies
Prioritize communications and flag urgent matters
Draft and respond to emails on behalf of the executive
and ongoing priorities
Prepare summaries and follow-up communications from recorded meetings and calls
Assist in organizing systems
and internal workflows
Use Claude and other AI tools to support operational workflows
Improve AI-generated outputs to ensure professional
human-quality communication
Help develop and maintain SOPs (Standard Operating Procedures)
Identify opportunities to improve processes and operational efficiency
Evaluate software tools and operational alternatives
Support due diligence and operational review processes
Assist with relationship management and business development activities
Help maintain project organization across multiple initiatives
Anticipate needs and proactively solve problems
Provide thoughtful feedback and recommendations
Help the executive stay organized
Gradually take ownership of recurring operational responsibilities
Serve as a trusted operational partner over time
How You'll Work.
Team & Collaboration
Cross-functional coordination; Vendor management; Stakeholder management; Collaboration with leadership; Providing constructive feedback
Communication Scope
Excellent written and verbal English communication skills; Communicative; Outgoing; Confident; Comfortable asking thoughtful questions
Process & Methodology
Organize tasks, action items, and ongoing priorities, Maintain project organization across multiple initiatives, Experience with project management platforms
Full Job Description
## Description About the Role We are seeking a highly proactive, organized, and tech-savvy Executive Assistant / Strategic Operations Coordinator to support leadership across two growing businesses: - a micro private equity firm specializing in small business acquisitions across the United States, and - a leading organization in the pet care industry currently focused on operational growth and modernization. This role goes well beyond a traditional task-based virtual assistant position. We are looking for someone who can become a true extension of the executive — capable of managing workflows, improving systems, leveraging AI tools effectively, anticipating challenges, and driving operational efficiency across both organizations. The ideal candidate is organized, resourceful, detail-oriented, communicative, and comfortable thriving in fast-moving entrepreneurial environments. ## Key Responsibilities Executive & Administrative Support● Manage multiple inboxes and calendars across two companies● Prioritize communications and flag urgent matters● Draft and respond to emails on behalf of the executive● Coordinate meetings, scheduling, travel, and follow-ups● Organize tasks, action items, and ongoing priorities● Prepare summaries and follow-up communications from recorded meetings and calls AI & Workflow Optimization ● Assist in organizing systems, documentation, and internal workflows● Use Claude and other AI tools to support operational workflows● Improve AI-generated outputs to ensure professional, human-quality communication● Help develop and maintain SOPs (Standard Operating Procedures)● Identify opportunities to improve processes and operational efficiency Research & Operations● Conduct business, vendor, and market research● Evaluate software tools and operational alternatives● Support due diligence and operational review processes● Assist with relationship management and business development activities● Help maintain project organization across multiple initiative
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