NC Department of Administration
Government Administration
ExecutiveAssistant(S)
“Executive Assistant (S) at NC Department of Administration. Skills: Executive support, Legal document management, Administrative processes. Provide high level administrative support. Provide operational support”
What You'll Achieve.
Ensuring smooth executive operations; Effective management of administrative processes; Ensuring that executive and administrative operations run efficiently; Deadlines are met; Leadership is equipped with the information and support necessary to advance departmental priorities
Industry & Context.
Identify and understand issues, problems, and opportunities by determining proper courses of action and appropriate solutions to problems
What They're Looking For.
Must Have
Bachelor’s degree, preferably in business administration or a related discipline, Associate's degree in secretarial science, business administration, or a related discipline and two years of progressively responsible legal/administrative/office management, High school or General Educational Development (GED) diploma and four years of progressively responsible legal/administrative/office management, equivalent combination of education and experience
Nice to Have
Considerable knowledge and abilities to apply administrative and legal program knowledge in performance of administrative support tasks, Ability to identify and understand issues, problems, and opportunities by determining proper courses of action and appropriate solutions to problems, Ability to clearly communicate and present ideas effectively in written ability to edit, organize, interpret, and structure content to meet executive staff business needs, Excellent skills towards the application of data research knowledge and content analysis to effectively review and organize legal and administrative documents, Sound judgment in planning, prioritizing tasks, and building positive relationships across all organizational levels
What You'll Do.
Provide high level administrative support
Provide operational support
Provide coordination support
Oversee complex executive support functions
Manage event logistics
Communicate with stakeholders
Prepare executive correspondence
Prepare documentation
Act as interdepartmental liaison
Assist with fiscal processes
Contribute to engagement initiatives
Format and organize legal documents
Assist with Boards and Commissions document preparation
Assist with ethics compliance
Monitor State Ethics Act filings
Monitor training deadlines
Maintain agency Gift Tracker
Oversee NC State Clearinghouse submissions
Maintain electronic legal files
Maintain physical legal files
Assist with retention activities
Facilitate public records request responses
Coordinate document requests
Coordinate compliance matters
Track deadlines for contract reviews
Track case related timelines
How You'll Work.
Team & Collaboration
Serve as a central point of contact; Act as an interdepartmental liaison; Support communication between leadership, legal staff, and DOA divisions; Work with the paralegal and public records team; Coordinate with DOA divisions
Communication Scope
Clearly communicate and present ideas effectively in written ability to edit, organize, interpret, and structure content
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