Company
ExecutiveAssistant&PSPCoordinator
“Executive Assistant & PSP Coordinator. Skills: administrative support, PSP coordination, planning, coordination, monitoring, tracking, reporting. Provide administrative support to the Country President and CCFO. Manage superiors' calendars”
What You'll Achieve.
ensure adequate monitoring, tracking and review of Patient Support Program (PSP) controls framework; ensure that all important meetings and events are scheduled ahead of time; ensuring adherence to policies and guidelines; ensure reports required by Global, Region, Cluster and local IMI organization are submitted on time; Ensure accurate minutes of key meetings; timely and consistent follow-through of action points; for safekeeping and easy retrieval; obtain evidence and complete the PSP self-assessment; tracking, monitoring, reporting and follow-up on all PSP CAPAs/ remediation actions by relevant control owners; Performing a periodic review on PSP programs in line with Local/ Regional/ Global reporting requirements; Ensure timely updates and escalations to Country President on the various programs
Industry & Context.
analytical skills to interpret data and KPIs
What They're Looking For.
Must Have
Minimum of 5 years’ experience in providing administrative support to senior leaders, Graduate of any four-year course, preferably business degree, Fluent spoken and written English, Above average computer knowledge, is adept and can navigate digital technology and tools with ease, communication and interpersonal skills
Nice to Have
Prior project management experience is a bonus, Enterprise and strategic mindset with analytical skills to interpret data and KPIs
What You'll Do.
Provide administrative support to the Country President and CCFO
Manage superiors' calendars
Manage superiors' travel requirements
Monitor and ensure that reports required by Global
Cluster and local IMI organization are submitted on time
Coordinate and manage logistical support for LT meetings
quarterly business review meetings
business reviews with above-country stakeholders
and country governance meetings
Ensure accurate minutes of key meetings
Maintain systematic filing of office documents including digital archiving for safekeeping and easy retrieval
Coordinate and arrange logistics of all official Global/ Region/ Cluster visits to the country
Responsible for the preparation and communication for the Country President and CCFO
Maintain confidentiality of information contained in correspondence and communication
Responsible for coordinating with all PSP stakeholders to obtain evidence and complete the PSP self-assessment
Responsible for tracking
reporting and follow-up on all PSP CAPAs/ remediation actions by relevant control owners
Performing a periodic review on PSP programs in line with Local/ Regional/ Global reporting requirements
Ensure timely updates and escalations to Country President on the various programs
How You'll Work.
Team & Collaboration
cross-functional coordination; coordinating with all PSP stakeholders; coordination with Superiors
Communication Scope
Fluent spoken and written English; communication and interpersonal skills
Process & Methodology
Prior project management experience is a bonus
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